Bilingual Executive Virtual Assistant (Legal Industry – U.S. & Mexico Cross-Border)
Colombia
VA/EA – Operations /
Executive Assistant /
Remote
Job Description:
We are seeking a proactive and highly organized Bilingual Executive Virtual Assistant to support a fast-paced, small law firm specializing in cross-border corporate transactions. The ideal candidate will be fluent in both English and Spanish, have prior experience in the legal industry (preferred), and be able to anticipate needs, manage tasks independently, and maintain a high level of professionalism with clients.
You will serve as the right-hand to the Managing Attorney, ensuring smooth operations, proactive follow-ups, and efficient execution of administrative, client-facing, and operational tasks.
Key Responsibilities:
- Email Management: Monitor inbox, draft responses, flag urgent client emails, and maintain high client service standards.
- Billing Support: Review call logs, outbox, and sent documents to ensure accurate hourly billing; identify missed billable items.
- Business Development Support: Track and follow up with potential clients, draft proposals, and manage follow-up process.
- Social Media & Content Support: Assist with LinkedIn posting workflow (gather insights, draft post ideas, coordinate compliance checks).
- Project Management: Manage and improve processes in Asana; lead small projects such as website revamps and newsletter creation.
- Reporting: Compile weekly internal reports in Excel, create visual charts/graphs, and provide insights.
- Meeting Preparation: Provide pre-briefs for upcoming meetings.
- General Admin: Assist with miscellaneous operational tasks to improve efficiency and productivity.
Must-Have Qualifications:
- Fluent in Spanish & English (written and spoken).
- Prior Executive Assistant or Legal Administrative experience (law firm background preferred).
- Strong proactivity – able to take initiative and suggest process improvements.
- High attention to detail with billing, reporting, and client communication.
- Proficiency in Office 365 and Asana (or similar project management tools).
- Strong organizational and multitasking skills in a fast-paced, high-pressure environment.
- Ability to handle confidential information with discretion.
Work Hours:
- Based in Central Time (CT) alignment.
- Part-time start (20 hrs/week) with the potential to transition to full-time (40 hrs/week).
- Ideal Candidate Profile:
- Located in Colombia for bilingual client interaction.
- Has worked with C-suite or startup environments where SOPs may not exist and independent thinking is required.
- Comfortable with high-speed, sprint-style workflows and meeting tight deadlines.
$700 - $900 a month
Why Join Assist World?
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$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
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