Executive Assistant - Tech Industry
Philippines
VA/EA – Operations /
Executive Assistant /
Remote
Industry:
AI-Powered AdTech / SaaS / Creative Tech Startup
Job Description:
A fast-scaling AI creative agency is hiring multiple Executive Virtual Assistants to support key team members (Founder, CEO, and Senior Sales Reps). The role involves high-level inbox management, client communications, post-sales coordination, and internal task execution. The VA will act as an extension of the executive, following up with clients, managing tasks, and ensuring smooth workflow handoff across tools like Gmail, Slack, HubSpot, and transcription software. This role is ideal for someone highly detail-oriented, autonomous, and
comfortable operating in a fast-paced startup environment.
Key Responsibilities:
- Monitor and manage executive inboxes and calendars
- Draft client-facing emails in the executive’s voice
- Manage post-sale workflows (create deal flow steps after client onboarding)
- Follow up with customers via Slack and LinkedIn
- Review meeting transcripts and send timely follow-ups with next steps
- Manage daily contact lists and ensure timely outreach across channels
- Light personal assistant tasks (e.g., booking travel or appointments– <5%)
Must-Have Qualifications:
- 3–5+ years of experience as an Executive Assistant or Client-Facing Virtual Assistant
- Strong written English communication (professional tone required)
- Proficiency in: Gmail, Slack, HubSpot, LinkedIn
- Familiarity with transcription tools and ability to manage follow-up from recorded meetings
- Ability to adopt the executive’s voice/tone in client communication
- Detail-oriented and proactive — able to operate with minimal direction
- Comfortable accessing executive accounts (Gmail, Slack, LinkedIn) securely and responsibly
Work Schedule:
- Full-Time (40 hrs/week)
- Monday to Friday
- U.S. Eastern Time Zone preferred working hours: 9 AM – 6 PM EST
$900 - $1,200 a month
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
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