Our firm is seeking a highly skilled and detail-oriented Project Coordinator / Personal Assistant to provide comprehensive support to the partners and professional staff. This individual will play a critical role in ensuring the smooth execution of client engagements and internal initiatives by managing schedules, coordinating projects, and facilitating effective communication across the firm. The position requires exceptional organizational ability, discretion and professionalism in a fast-paced and deadline-driven environment.

Key Responsibilities

Coordinate and maintain complex calendars, schedules, and deadlines for partners and team members.

Monitor the progress of client engagements, tax filings, and other deliverables to ensure compliance with established timelines and firm standards.

Prepare, proof, and distribute client-facing documents, correspondence, reports, and engagement letters with accuracy and professionalism.

Act as a primary liaison between partners, staff, and clients, ensuring clear communication and timely resolution of scheduling and project-related matters.

Maintain and organize confidential client records and firm documentation in accordance with professional and regulatory requirements.

Support the execution of internal projects, including workflow enhancements, resource scheduling, and reporting of project status.

Coordinate travel arrangements, meeting logistics, and firm events as required.

Provide executive-level personal assistant support, including drafting correspondence, managing expense reports, and assisting with special assignments.

Qualifications

Prior experience in a professional services environment, preferably in public accounting, law, or financial services.

Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.

Advanced proficiency in Microsoft Office Suite; experience with project management platforms and accounting software is preferred.

Strong written and verbal communication skills with a high degree of professionalism.

Demonstrated ability to exercise discretion when handling sensitive and confidential information.

Proven track record of supporting senior-level executives and managing complex projects in a deadline-oriented environment.

$500 - $700 a month

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM