Executive Assistant & Bookkeeping Support
Philippines / South Africa
VA/EA – Operations /
Executive Assistant / Part-Time /
Remote
Role Overview
We are seeking a highly organized and detail-oriented Executive Assistant with
bookkeeping expertise to support the CEO of a U.S - based software company. The role
blends QuickBooks bookkeeping, invoicing, and financial support with executive
administrative tasks such as scheduling, document management, and general operations
support.
The ideal candidate is reliable, trustworthy with sensitive financial information, and capable of
balancing both finance-related tasks and day-to-day executive support. This role starts
part-time, with the potential to grow into a full-time, long-term engagement.
Key Responsibilities
Bookkeeping & Finance Support
● Manage QuickBooks Online (invoicing, reconciliations, expense tracking, financial
reports).
● Support with accounts payable/receivable, and maintain accurate records.
● Prepare simple financial summaries or reports for leadership review.
● Ensure accuracy and confidentiality of all financial information.
Executive Assistance
● Manage calendars, appointments, and scheduling.
● Handle document preparation, filing, and general administrative tasks.
● Coordinate with internal teams (Operations, Marketing, Support) as needed.
● Support light business paperwork and reporting.
● Take initiative to streamline workflows, create SOPs, and improve efficiency.
Other Tasks (as needed)
● Assist with customer/admin paperwork.
● Provide overflow support to the Operations Director if required.
● General VA tasks (data entry, research, or communications)
Must-Haves
- 3–5+ years experience as an Executive Assistant, Bookkeeper, or Admin VA.
- Strong proficiency in QuickBooks Online (certification a plus).
- High integrity and discretion with financial data.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills in English.
- Ability to work U.S. Eastern hours consistently.
Nice-to-Haves
- Experience supporting a CEO or C-suite executive.
- Prior work in software, tech, or education-focused businesses.
- SOP/documentation creation experience.
- Familiarity with faith-based or nonprofit organizations
$500 - $1,100 a month
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
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