Executive Assistant - Project Coordinator (Advertising Production)
Philippines / South Africa
VA/EA – Operations /
Executive Assistant /
Remote
Job Description:
The Executive Assistant - Project Coordinator will support a busy freelance producer in the advertising industry. The role is primarily focused on helping organize multiple ongoing projects, ensuring deadlines are met, and providing proactive support so nothing falls through the cracks. You will act as the producer’s organizational backbone—tracking schedules, delegating tasks back to her, and keeping all projects on time and properly managed.
Responsibilities:
- Act as a project management assistant—organize and track multiple jobs across different agencies.
- Maintain clear schedules, budgets, and timelines, ensuring all production milestones are met.
- Organize priorities and delegate “what’s next” to the producer to help her stay focused.
- Assist with calendar management, scheduling, and task tracking via Google Workspace.
- Keep communication and updates organized across multiple clients and vendors.
- Provide general executive assistant support, including inbox/calendar organization.
- Proactively anticipate needs, identify gaps, and suggest solutions to improve workflow.
Must-Haves:
- Minimum 3–4 years experience as an Executive Assistant, Project Coordinator, or similar role.
- Strong organizational and project management skills (ability to juggle multiple deadlines).
- Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets).
- Excellent communication skills in English (written and verbal).
- Ability to work Eastern Standard Time (EST) hours.
- Proactive mindset—able to anticipate needs and keep projects on track.
- Comfortable learning advertising/production terms and processes on the job.
$500 - $1,100 a month
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM!
