Executive Assistant & E-commerce Marketing Ops (Shopify)
Philippines / South Africa
VA/EA – Operations /
Social Media Marketing/Management/ Part- Time /
Remote
About the Role
We’re looking for a proactive, experienced right hand to the Founder—someone who keeps
projects moving, turns scattered ideas into organized plans, and supports day-to-day
e-commerce/marketing operations. You’ll help us track what’s working, keep Shopify fresh, and
make sure nothing falls through the cracks. This is not a heavy inbox/phones/travel role; it’s an
operations + light-marketing hybrid with strong copy chops and a get-it-done mindset.
What You’ll Do
Operations & Founder Support
● Act as a force-multiplier for the Founder: capture ideas, organize them into an “ideas
library,” prioritize, and follow through.
● Build simple weekly dashboards/reporting so the team always knows “what’s going on”
(campaigns, sales, launches).
● Drive follow-ups: chase owners, close loops, surface blockers, keep tasks moving.
● Prep meetings (clear agendas, objectives), attend when helpful, and share crisp action
summaries.
● Light life admin: calendar blocks, appointment bookings as needed.
E-commerce & Marketing Ops
● Shopify upkeep: add new products, write/edit product descriptions, basic
merchandising (e.g., seasonality like Halloween), and light landing-page updates
(coupon bars, banners, etc.).
● Inventory eyes: flag low stock; coordinate simple re-order cues.
● Copywriting: draft playful, on-brand copy (we love cat puns) for product pages, promos,
and light campaign assets.
● Support recurring marketing tasks (e.g., cloning monthly email/promo workflows once
patterns are set).
● Gather signals from Trello/Slack and centralize into one clear “what needs Dorian now”
view.
Must-Have Experience
- 3+ years in EA/ops or e-commerce operations for a DTC brand/agency (Shopify experience strongly preferred).
- Proven track record owning follow-ups, timelines, and cross-team coordination in a fast, founder-led environment.
- Excellent written English and short-form copywriting skill (brand voice, wit, and wordplay).
- Strong tool fluency: Shopify, Google Workspace, Slack, Trello/Asana (or similar).
- Data-comfort: can assemble simple performance snapshots (pull numbers, format, and interpret at a high level).
- High EQ with a low-ego, direct communication style—comfortable with fast decisions and candid feedback.
Nice to Have
- Basic HTML/CSS familiarity for small theme tweaks (not required).
- Experience with email platforms and simple campaign cloning.
- Light analytics skills (lookups/pivots/charts) in Sheets/Excel.
- Experience supporting neurodivergent leaders (ADHD) with structured systems.
What Success Looks Like (90 Days)
- A living “ideas library” exists and is driving prioritized work.
- A simple weekly performance report lands on time—clear, trusted, and actionable.
- Shopify is tidy, up-to-date, seasonally merchandised; descriptions feel on-brand and fun.
- Follow-ups are predictable: owners know what’s due and nothing goes dark.
- Founder spends more time on high-leverage work, less time chasing status.
Working Style
- Proactive: you propose improvements and spot risks early.
- Clarifying: you ask sharp questions up front to hit the mark the first time.
- Organized: you turn chaos into clean checklists, timelines, and dashboards.
- Brand-savvy: you can match a playful, personality-driven tone.
$500 - $1,100 a month
Type: Part-Time (20 hrs/week to start) → option to scale to Full-Time (40 hrs/week)
Why join Assist World?
> 100% REMOTE
> $50 birthday bonus
> $200 testimonial bonus
> $300 USD bonus every 6 months
> $500 entry monthly raffle
> NO TRACKER. NO PROBLEM!
