Senior Personal / Family Executive Assistant
Philippines / South Africa
VA/EA – Operations /
Executive Assistant /
Remote
Job Description
We are seeking a highly experienced and trustworthy Senior Personal / Family Assistant to support a VP-level executive (Salesforce) and her entrepreneur husband. This role is focused on personal and household support, requiring excellent organizational, research, and administrative skills. The ideal candidate will be proactive, tech-savvy, and adaptable to the couple’s dynamic lifestyle.
You will manage day-to-day personal tasks, coordinate logistics, assist with research, and handle sensitive information with discretion.
Responsibilities
- Manage personal and household scheduling, including appointments, medical visits, and travel arrangements
- Conduct research projects (e.g., medical information, event planning, gift ideas, travel destinations) and prepare clear summaries
- Coordinate and book activities, reservations, and logistics (e.g., birthday events, vacations, outdoor experiences)
- Provide ad hoc support such as gift sourcing, vendor outreach, and personal errands
- Communicate effectively via WhatsApp and other digital platforms, ensuring responsiveness across a 7-day schedule
- Maintain confidentiality at all times and sign an NDA
- Potential light support in email organization if requested
- Liaise between family and external contacts when needed
Must-Have Requirements
- Minimum 3–4 years of prior experience as a Personal Assistant, Family Assistant, or Executive Assistant
- Strong technology skills (Google Suite, WhatsApp, research tools, online booking systems)
- Excellent organizational skills with proven ability to manage multiple priorities
- Flexible to work hours spread across 7 days (not strictly 5 days/week)
- Professional communication in English (South African candidates strongly preferred for accent clarity in client-facing calls)
- Trustworthy and reliable with ability to handle sensitive personal information under NDA
- Ability to work independently with minimal supervision and high attention to detail
$500 - $1,100 a month
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