We are seeking a proactive, detail-oriented Executive Assistant to support the President of a fast-growing HR consulting firm. This role requires a mix of clerical execution, client coordination and project support.

The ideal candidate will be comfortable working in a fast-paced, crisis-driven environment while maintaining accuracy and professionalism. You will be responsible for ensuring client records are kept updated, contracts are maintained and accurate, email communications are handled, and client check-ins are executed consistently.

This role is best suited for someone who thrives under pressure, takes initiative and can balance administrative detail with strategic awareness. 

● Client Management & Check-Ins ○ Assist with client check-ins and follow-ups.

● Act as a liaison between executive team, consultants, and clients.

●Maintain strong communication and ensure client touchpoints are not missed.

● Database & E-Blast Coordination ○ Maintain and update master client/lead lists in Excel.

●Ensure new contacts and client changes are cross-checked with QuickBooks records.

●Prepare and coordinate e-blasts, ensuring lists are segmented and campaigns are scheduled.

● Contract & Document Support ○ Update and maintain client contracts with accurate contact information and updated legal language.

● Assist with DocuSign setup, tracking, and sending contracts for signature.

●Create and edit fillable Word and PDF forms (e.g., client intake forms).

● General Executive Support ○ Draft, proof, and send professional emails.

●Prepare basic reports and status updates for the President.

●Assist with filing, document sharing (Dropbox/Office 365), and organization.

●Coordinate with marketing team and prepare article posting schedules/status updates.

● 3+ years experience as an Executive Assistant, Administrative Coordinator, or VA.

● Advanced skills in Microsoft Office 365 (Excel, Word, Outlook, PowerPoint).

● Experience working with Dropbox or other cloud-based file sharing systems.

● Ability to create and edit fillable PDFs/Word forms.

● Excellent written and spoken English.

● Ability to work independently, with attention to detail and accuracy.

● Strong organizational and time management skills, with the ability to juggle multiple priorities.

● Proactive problem-solver who can suggest improvements and take initiative.

● Experience in HR, payroll, recruiting, or professional services.

● Familiarity with QuickBooks (for cross-checking client records).

● Prior experience liaising with marketing or external vendors.

● Crisis management skills and comfort working in fast-moving, high-priority environments. 

$500 - $700 a month

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM