Executive Assistant - Healthcare – Cosmetic Dermatology
South Africa
VA/EA – Operations /
Executive Assistant /
Remote
Job Description:
We are seeking a highly organized, proactive Executive & Personal Virtual Assistant to support a cosmetic dermatologist in Tampa, Florida. This role will combine both personal and professional administrative support, requiring excellent communication skills, attention to detail, and
the ability to manage multiple priorities. The ideal candidate will streamline operations, handle administrative workflows, and serve as a reliable liaison for vendors, industry contacts, and project stakeholders—ensuring the smooth running of both clinic and personal tasks while the doctor is engaged with patients.
Key Responsibilities:
- Manage and organize email correspondence and clinic workflows
- Assist with vendor communications and relationship building
- Coordinate meetings, industry events, and conference planning
- Track KPIs for the practice and maintain project documentation
- Liaise with pharmaceutical companies for clinical trial opportunities
- Support social media account management, including monitoring engagement and tracking analytics (content creation handled by external vendors)
- Maintain and organize a Notion database with relevant research articles, project notes, and resources
Personal Support:
- Assist with relocation-related admin and paperwork
- Support travel and event planning
- Manage personal scheduling and task follow-up
Must-Have Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or similar role
- Strong organizational and multitasking skills
- Proficiency in Microsoft Office Suite and Notion
- Familiarity with AI tools such as ChatGPT for drafting correspondences and organizing information
- Ability to work independently and maintain confidentiality (NDA and cybersecurity policy in place)
- Excellent written and verbal communication skills in English
- Ability to work Eastern Time Zone hours
Nice-To-Have:
- Healthcare or clinic administration experience
- Understanding of HIPAA compliance and data protection best practices
Work Schedule:
- Full-Time (40 hrs/week) – Eastern Time Zone
$900 - $1,100 a month
Why Join Assist World?
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$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
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