Executive Assistant to CEO (Operations-Focused)
Philippines / South Africa
VA/EA – Operations /
Executive Assistant / Full- Time /
Remote
About the Role
We are seeking a highly organized, detail-oriented, and efficiency-driven Virtual Executive Assistant to support senior leadership in a dynamic, mission-oriented organization.
The ideal candidate will bring strong administrative precision paired with initiative and strategic thinking — managing operations, communication, and coordination across teams to ensure seamless execution. This individual thrives in fast-paced environments, anticipates needs, and handles confidential matters with professionalism and discretion. Experience in medical, healthcare, financial services, or business administration is strongly preferred. Prior experience supporting a global or multi-site organization
will be a distinct advantage.
Key Skills & Competencies
Executive Support Expertise: Proven ability to provide high-level
administrative and executive assistance, including scheduling, inbox
management, and document preparation.
Organizational Mastery: Exceptional skill in managing multiple priorities,
deadlines, and stakeholders while maintaining accuracy and attention to detail.
Communication Excellence: Strong written and verbal communication skills,
capable of drafting polished correspondence, reports, and presentations.
Workflow Coordination: Skilled at coordinating across teams to streamline
processes, track deliverables, and ensure consistent follow-up.
Tech Savviness: Proficient in digital collaboration and productivity tools such as
Microsoft Office Suite, Google Workspace, Slack, Zoom, and MS Teams.
Project Management: Experience using tools like Notion, Trello, Monday.com, or
MS Planner to organize projects, manage tasks, and enhance transparency.
Financial Administration: Competence in billing, vendor coordination, and light
bookkeeping using QuickBooks or similar software.
Compliance & Documentation: Ability to maintain accurate, confidential
records and uphold compliance standards within organizational or healthcare
frameworks.
HR & People Support: Experience supporting onboarding, employee
communications, and wellness initiatives.
Operational Efficiency: A proactive mindset that seeks to simplify, automate,
and improve administrative workflows.
Qualifications
- Bachelor’s degree in Health Science, Business Administration, or a related field.
- Minimum of 3 years of experience supporting senior executives.
- Familiarity with project management processes and tools is advantageous.
- Ability to work independently and manage competing priorities in a remote setting.
- Strong sense of integrity, confidentiality, and accountability.
$800 - $1,100 a month
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
