Executive Virtual Assistant (Eastern Time Support, Client-Facing)
South Africa
VA/EA – Operations /
Executive Assistant /
Remote
Job Description:
We are seeking a highly organized, proactive, and personable Executive Virtual Assistant to provide comprehensive administrative and personal support to the founder of a fast-growing agency. The role involves managing communications, coordinating schedules, booking travel, and ensuring seamless operations. The ideal candidate is detail-oriented, tech-savvy, adaptable, and comfortable engaging in client-facing interactions.
Key Responsibilities:
- Inbox Management: Review, prioritize, and respond to emails; follow up on inbound leads to ensure no opportunities are missed.
- Calendar Management: Schedule meetings, manage time zones, and ensure optimal use of executive’s availability.
- Travel & Logistics: Book flights, hotels, cars, and manage other travel arrangements.
- Personal Errands & Tasks: Coordinate tasks such as dry cleaning or other personal arrangements as needed.
- Client Coordination: Communicate professionally with clients via email, WhatsApp for Business, and occasional phone calls to provide updates or confirm details.
- Task Follow-Up: Proactively follow up with leads, clients, and the executive to ensure actions are completed.
- Innovation & Problem-Solving: Suggest and implement ideas to streamline operations and improve efficiency.
- Accountability Support: Serve as a point of accountability for the executive to ensure deadlines and commitments are met.
Must-Haves:
- Proven experience as an Executive Assistant or similar support role.
- Strong communication skills (written & verbal) with a confident, client-facing demeanor.
- Proficiency in Google Suite, Asana, LinkedIn, and WhatsApp for Business.
- Highly organized with excellent time management skills.
- Ability to work Eastern Time core hours and occasionally adjust to European time zones.
- Proactive, resourceful, and able to think on their feet with an entrepreneurial mindset.
- Comfortable following up assertively with the executive, clients, and leads.
$700 - $800 a month
