Executive Assistant – Real Estate Investment & Operations Support
Philippines / South Africa
VA/EA – Operations /
Executive Assistant /
Remote
Job Description
We are seeking a highly organized Executive Virtual Assistant to support a real estate investment business with administrative, operational, and coordination tasks. This role requires someone who can not only manage day-to-day responsibilities but also improve processes, create structure, and help the business owner stay organized and focused on revenue-generating activities.
The right candidate will act as an accountability partner, ensuring deadlines are met, tasks are prioritized, and follow-ups do not slip through the cracks.
Key Responsibilities
- Manage email inbox and flag/organize important correspondence
- Maintain and improve digital filing systems and task organization (MS Office & Planner)
- Vendor management: source vendors, request quotes, and coordinate services
- Track construction-related tasks and asset management needs (light oversight)
- Assist with budgeting and planning; input expenses and manage financial records in QuickBooks
- Support investor relations, including creating investor reports and assisting with K-1 distribution
- Coordinate lender-required repair tracking and light CapEx project follow-up
- Implement simple process improvements and cost-reduction initiatives under direction
- Compile documents, prepare summaries, and follow up with third parties as needed
- Serve as organizational support to help streamline daily operations and priorities
Must-Have Qualifications
- 3+ years as an Executive Assistant, VA, or Operations Support (real estate experience strongly preferred)
- Proven ability to organize, create processes, and keep executives accountable
- Strong experience with email and calendar management
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Planner/Tasks)
- Working knowledge of QuickBooks for budgeting and expense tracking
- Exceptional organizational and follow-up skills; proactive in driving tasks to completion
- Excellent written and spoken English communication
- Ability to work full-time EST hours
$800 - $1,100 a month
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
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