Executive Assistant (US Time Zone) – FinTech
South Africa / Philippines
VA/EA – Operations /
Executive Assistant / Part-Time /
Remote
Role Overview
Treasury Spring is a high-growth fintech (c. 80 staff across London & New York) seeking a sharp,
service-oriented Executive Assistant to support senior team members in the US. You’ll own
complex scheduling across time zones, meeting logistics, and travel using corporate systems,
plus reliable follow-ups that keep conversations and actions moving.
Key Responsibilities
Calendar & Scheduling
● Own complex calendars for US executives; schedule internal/external meetings across
NY/London time zones.
● Set up virtual meetings (links, dial-ins) and arrange in-person logistics (rooms via
building system, suitable venues).
● Proactively chase confirmations and reschedules; manage holds, buffers, and priorities.
Meeting Support & Follow-Ups
● Track pre-reads, attendee lists, and objectives; circulate agendas where needed.
● Capture and drive post-meeting actions/follow-ups; maintain simple trackers so nothing
slips.
Travel & Events
● Coordinate multi-city travel (flights, hotels, ground) via the corporate booking system;
align with policy and budgets.
● Support conference logistics (passes, schedules, side meetings, dinner reservations).
Communication & Coordination
● Professionally liaise with clients, prospects, partners, and vendors on behalf of
executives.
● Keep stakeholders informed with concise updates; escalate risks early.
Admin & Process
● Maintain tidy records (invites, itineraries, confirmations).
● Respect security best practices for credentials, devices, and data; work under NDA and
company policies.
Must-Have Qualifications
- 3+ years recent experience as an EA/VA supporting executives in fast-paced, client-facing environments.
- Mastery of time-zone scheduling and calendar hygiene; anticipates conflicts before they happen.
- Strong written and verbal English; polished, client-ready tone.
- Hands-on with Microsoft/Google calendars, Zoom/Teams/Meet, and building/room-booking systems.
- Travel booking experience using corporate tools and policies.
- Highly organized, proactive, and dependable; follows through without hand-holding.
- Discretion handling confidential information; comfortable working under NDA and cybersecurity guidelines.
Nice to Have
- Background in fintech/financial services or other regulated, professional services environments.
- Experience coordinating conference schedules and side-meetings.
- Light project-tracking (Notion/Trello/Asana/Sheets).
- Familiarity with password managers and secure access practices.
Success in the First 60–90 Days
- Calendars stabilized with clear rules of engagement (buffers, priorities, time-blocks).
- Standardized meeting & follow-up workflow in place (agenda → meeting → action log).
- Corporate travel profiles set; 100% compliant itineraries delivered with minimal revision.
- Simple weekly summary to executives (key meetings booked, actions closed, risks/needs).
$500 - $700 a month
Type: Part-Time (20 hrs/week)
Time Zone: Must work Eastern Time (US) overlap with New York team
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
