Part-Time Executive Virtual Assistant (with Bookkeeping & Social Media Support)
Philippines / Colombia
VA/EA – Operations /
Virtual Assistant / Part - Time /
Remote
Job Description:
We are seeking a proactive and well-rounded Executive Virtual Assistant to support a small but growing accounting firm that serves construction contractors across Canada. The role involves a blend of administrative support, light bookkeeping assistance, and social media content posting. The ideal candidate is a self-starter who can anticipate needs, streamline processes, and take initiative to free up the principal’s time.
Key Responsibilities
- Manage inbox, calendars, and client communications (emails, scheduling, follow-ups).
- Monitor notifications in Financial Sense (client portal) and flag priority items.
- Track deadlines (e.g., payroll dates) and coordinate with internal staff.
- Follow up with clients for documents such as bank statements.
- Assist with onboarding new clients, ensuring smooth information flow.
- Provide light bookkeeping support in QuickBooks Online (bonus, not primary).
- Support with report creation and data organization.
- Manage basic social media posting and updates (LinkedIn, etc.).
- Suggest process improvements and proactively take on additional tasks.
Must-Have Requirements
- 3–4+ years experience as a Virtual Assistant, Executive Assistant, or Operations/Project Coordinator.
- Strong organizational skills and attention to detail.
- Ability to work independently, prioritize, and communicate clearly.
- Tech-savvy and adaptable in fast-changing startup-like environments.
- Familiarity with QuickBooks Online (preferred, not required).
- Experience with project/client management tools (bonus: Financial Sense or similar).
- Proactive personality: able to identify and suggest ways to add value.
Schedule
- Part-Time: 20 hrs/week (Pacific Time Zone overlap required).
$500 - $800 a month
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