Podcast Guest Coordination & Marketing Support
Philippines / South Africa
VA/EA – Operations /
Virtual Assistant / Part - Time /
Remote
About the Role
We are seeking a proactive Virtual Assistant to support the host of a U.S.-based legal podcast focused on personal injury and medical malpractice trial law. This role will primarily handle guest outreach, scheduling, and coordination for bi-weekly podcast episodes, as well as light social media support to ensure produced content is distributed across key platforms. This is a part-time position (20 hours/week) with flexible tasks and the opportunity to expand responsibilities as the podcast and related marketing efforts grow.
Key Responsibilities
Podcast Guest Coordination & Scheduling
● Manage outreach to potential guests (attorneys and trial lawyers), inviting them to
appear on the podcast.
● Coordinate guest availability with the host’s calendar, ensuring smooth scheduling and
confirmation.
● Track down and connect with potential guests from published trial verdicts or
professional announcements (light research & outreach).
● Gather headshots, bios, and relevant materials from guests prior to recording.
● Maintain a structured guest pipeline and scheduling tracker.
Podcast Marketing Support
● Receive ready-made podcast “assets” (video clips, images, quote graphics, etc.) from
the production company.
● Publish and schedule these assets across social media channels (LinkedIn, Facebook,
Instagram).
● Ensure consistency in posting cadence and brand tone.
General Administrative Support
● Assist with guest communications via email (invitations, reminders, follow-ups).
● Keep accurate records of past and upcoming episodes, guests, and content releases.
● Suggest opportunities for process improvements and additional ways to support
marketing/business development.
Requirements
- Prior experience in administrative support, podcast coordination, or marketing assistance preferred.
- Strong written communication skills; professional and personable email tone.
- Experience with social media platforms (LinkedIn, Instagram, Facebook) for business use.
- Highly organized, detail-oriented, and able to manage multiple scheduling priorities.
- Comfortable conducting light online research to identify and connect with potential podcast guests.
- Proactive mindset with the ability to work independently and manage deadlines.
Nice-to-Haves
- Previous experience working with attorneys, professional services, or marketing in a B2B context.
- Familiarity with podcast production workflows or marketing automation tools.
- Knowledge of U.S. Eastern Standard Time scheduling.
$500 - $700 a month
Type: Part-Time (20 hours/week)
Schedule: Flexible, aligned with U.S. Eastern Standard Time for coordination needs.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
