Seeking a highly organized, tech-savvy Personal Assistant to own day-to-day life admin and household logistics for a busy professional and family. You’ll create simple systems, keep recurring tasks on track, and handle form-filling, bookings, returns, and mail coordination so the client can focus on work and family. Discretion, reliability, and proactive problem-solving are essential.

● Handle recurring renewals and applications (e.g., neighborhood parking permits, caregiver permits).

● Manage returns (e.g., Amazon): generate labels, schedule drop-offs/pickups, track refunds.

● Pay/appeal parking tickets per instructions; retain receipts and confirmations.

● Book and manage personal appointments (e.g., 6-month haircut cadence via online portals), following client preferences and blackout dates.

● Order groceries via Amazon Fresh/other services; schedule weekly laundry pick-up/drop-off.

● Source and purchase gifts; track occasions and reminders. Scheduling & Coordination

● Work around a work-only calendar by sending invite holds from a dedicated assistant email (client will accept to add to calendar). ● Maintain a shared, prioritized task list/queue; surface what’s due today/this week; set reminders.

● Coordinate with the client’s work EA when physical mail/printing is needed (e.g., prepare PDFs, instructions; request mailing).

● Support spouse/family requests as a shared family PA (light coordination, forms, bookings).

● Create simple SOPs/checklists for repeatables (returns, permits, bookings).

● Maintain a log of expenses, confirmations, delivery windows, and open items.

● Suggest workflow improvements and tools; implement with minimal oversight.

● 3–4+ years as a PA/EA/VA supporting U.S./global clients.

● Exceptional organization, follow-through, and anticipation of needs.

● Fluent written/spoken English; clear, concise communicator.

● Strong web/app fluency: online portals, booking systems (e.g., Square), Google Workspace/Outlook, PDFs, e-sign tools.

● Comfortable handling sensitive information (PII/payment data) with strict discretion; familiarity with secure practices (password managers, VPN).

● Proactive, resourceful problem-solver who can operate with minimal instruction and ask smart clarifying questions. Nice-to-Haves ● Experience acting as a family PA (supporting spouses/households).

● Familiarity with Amazon Fresh/Instacart and common U.S. service apps.

● Light budgeting/receipt tracking experience.

● Bay Area context awareness (helpful but not required).

● Recurring tasks are completed on time without reminders; no missed renewals.

● Calendar holds arrive with accurate context and are accepted on first pass.

● Returns, payments, and deliveries are handled end-to-end with zero follow-up needed.

● The client’s task queue stays short, clear, and prioritized; “open loops” are closed quickly. 

$500 - $700 a month

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM