Personal Assistant (Permanent Part-Time) — Family & Life Admin Support

Philippines / South Africa
VA/EA – Operations /
Personal Assistant/ Family & Life Admin Support / Part-Time /
Remote
Role Overview
Seeking a highly organized, tech-savvy Personal Assistant to own day-to-day life admin and household logistics for a busy professional and family. You’ll create simple systems, keep recurring tasks on track, and handle form-filling, bookings, returns, and mail coordination so the client can focus on work and family. Discretion, reliability, and proactive problem-solving are essential.

Key Responsibilities Life & Household Admin
● Handle recurring renewals and applications (e.g., neighborhood parking permits, caregiver permits).
● Manage returns (e.g., Amazon): generate labels, schedule drop-offs/pickups, track refunds.
● Pay/appeal parking tickets per instructions; retain receipts and confirmations.
● Book and manage personal appointments (e.g., 6-month haircut cadence via online portals), following client preferences and blackout dates.
● Order groceries via Amazon Fresh/other services; schedule weekly laundry pick-up/drop-off.
● Source and purchase gifts; track occasions and reminders. Scheduling & Coordination
● Work around a work-only calendar by sending invite holds from a dedicated assistant email (client will accept to add to calendar). ● Maintain a shared, prioritized task list/queue; surface what’s due today/this week; set reminders.
● Coordinate with the client’s work EA when physical mail/printing is needed (e.g., prepare PDFs, instructions; request mailing).
● Support spouse/family requests as a shared family PA (light coordination, forms, bookings).

Documentation & Systems
● Create simple SOPs/checklists for repeatables (returns, permits, bookings).
● Maintain a log of expenses, confirmations, delivery windows, and open items.
● Suggest workflow improvements and tools; implement with minimal oversight.

Must-Have Qualifications
● 3–4+ years as a PA/EA/VA supporting U.S./global clients.
● Exceptional organization, follow-through, and anticipation of needs.
● Fluent written/spoken English; clear, concise communicator.
● Strong web/app fluency: online portals, booking systems (e.g., Square), Google Workspace/Outlook, PDFs, e-sign tools.
● Comfortable handling sensitive information (PII/payment data) with strict discretion; familiarity with secure practices (password managers, VPN).
● Proactive, resourceful problem-solver who can operate with minimal instruction and ask smart clarifying questions. Nice-to-Haves ● Experience acting as a family PA (supporting spouses/households).
● Familiarity with Amazon Fresh/Instacart and common U.S. service apps.
● Light budgeting/receipt tracking experience.
● Bay Area context awareness (helpful but not required).

Success Looks Like
● Recurring tasks are completed on time without reminders; no missed renewals.
● Calendar holds arrive with accurate context and are accepted on first pass.
● Returns, payments, and deliveries are handled end-to-end with zero follow-up needed.
● The client’s task queue stays short, clear, and prioritized; “open loops” are closed quickly. 
$500 - $700 a month
Why Join Assist World?

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.