Executive Assistant – Sales & Operations Support
South Africa / Argentina / Kenya
VA/EA – Operations /
Executive Assistant / Full- Time /
Remote
About the Role
We are seeking a highly skilled and proactive Executive Assistant to support the top revenue-producing salespeople at a leading U.S based healthcare staffing company.
This role is designed to take pressure off the sales team, streamline operations, and keep the CRM and administrative processes running smoothly.
This is a new, high-impact position, ideal for someone who thrives on taking initiative, bringing order to fast-moving environments, and acting as a trusted right hand to busy executives.
Key Responsibilities
1. CRM & Sales Cycle Support
Update and manage Bullhorn (ATS/CRM) to move physicians through each step of the process.
Ensure accuracy and completeness of data, knowing that CRM actions trigger next steps for other departments.
2. Scheduling & Coordination
Arrange interviews, coordinate with internal recruiters, and manage calendar invites.
Communicate with clients, physicians, and team members to confirm times and logistics.
3. Timesheet & Payroll Support
Track timesheets and follow up on missing entries.
Help resolve payroll discrepancies or issues in a timely manner.
4. Inbox & Communication Management
Monitor and manage the inbox of the top earners.
Draft and send professional emails, follow up on open items, and ensure nothing falls through the cracks.
Serve as a gatekeeper once comfortable in the role.
5. Operations & Travel Support
Collect hotel folios and travel receipts for all doctors who have traveled in the last week/month.
File documentation accurately and work with the travel team to resolve missing information.
Ideal Candidate Profile
Highly Organized: Able to prioritize tasks and manage multiple requests at once.
Detail-Oriented: Understands that small errors can cause downstream issues.
Tech-Savvy: Proficient with Microsoft Outlook, Word, Excel; quick to learn new systems (Bullhorn experience a plus, but not required).
Strong Communicator: Excellent written English; comfortable with email communication and professional on calls when needed.
Proactive & Resourceful: Anticipates needs, solves problems independently, and brings solutions to the team.
Healthcare or Recruiting Experience: Nice-to-have, but not mandatory.
Why Join This Team
Work closely with high-performing salespeople in a fast-paced, high-growth industry.
Opportunity to shape a brand-new role and expand responsibilities as trust is built.
Direct impact on streamlining operations and making the team more efficient
$1,100 - $1,100 a month
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
