We are seeking a highly skilled and proactive Executive Assistant to support the top revenue-producing salespeople at a leading U.S based healthcare staffing company.

This role is designed to take pressure off the sales team, streamline operations, and keep the CRM and administrative processes running smoothly.

This is a new, high-impact position, ideal for someone who thrives on taking initiative, bringing order to fast-moving environments, and acting as a trusted right hand to busy executives.

Update and manage Bullhorn (ATS/CRM) to move physicians through each step of the process.

Ensure accuracy and completeness of data, knowing that CRM actions trigger next steps for other departments.

Arrange interviews, coordinate with internal recruiters, and manage calendar invites.

Communicate with clients, physicians, and team members to confirm times and logistics.

Track timesheets and follow up on missing entries.

Help resolve payroll discrepancies or issues in a timely manner.

Monitor and manage the inbox of the top earners.

Draft and send professional emails, follow up on open items, and ensure nothing falls through the cracks.

Serve as a gatekeeper once comfortable in the role.

Collect hotel folios and travel receipts for all doctors who have traveled in the last week/month.

File documentation accurately and work with the travel team to resolve missing information.

Highly Organized: Able to prioritize tasks and manage multiple requests at once.

Detail-Oriented: Understands that small errors can cause downstream issues.

Tech-Savvy: Proficient with Microsoft Outlook, Word, Excel; quick to learn new systems (Bullhorn experience a plus, but not required).

Strong Communicator: Excellent written English; comfortable with email communication and professional on calls when needed.

Proactive & Resourceful: Anticipates needs, solves problems independently, and brings solutions to the team.

Healthcare or Recruiting Experience: Nice-to-have, but not mandatory.

Work closely with high-performing salespeople in a fast-paced, high-growth industry.

Opportunity to shape a brand-new role and expand responsibilities as trust is built.

Direct impact on streamlining operations and making the team more efficient

$1,100 - $1,100 a month