Our holding company brings together several dynamic and complementary businesses under one entrepreneurial vision. It includes a leading Canadian manufacturer and distributor of industrial-grade air compressors, tools, and accessories, proudly based in Montreal since 1970. Another specialises in foundry and demolition-tool manufacturing, known for durability and precision, serving industries across North America. A third focuses on executing civil engineering projects for large manufacturing plants, while our property management division oversees the management and development of real estate assets, ensuring operational efficiency and long-term value creation.

Together, these entities form a diversified and growing ecosystem dedicated to manufacturing excellence, exceptional customer service, and sustainable business growth.

We are looking for an efficient and detail-oriented Executive Assistant to provide comprehensive administrative support, specifically in the areas of email management, logistics, purchases, payroll, and customer service. This role will require a high level of organization, excellent communication skills, and the ability to juggle multiple tasks efficiently. The ideal candidate will play a key role in assisting with quotes, managing email communications, handling payroll details, and supporting order processing and logistics.

Key Responsibilities:  

• Email Triage: Manage the executive's email inbox, filtering and prioritizing messages. Draft responses as necessary or redirect emails to the appropriate team members, ensuring no communication is missed.

• Calendar Management: between all businesses, you’ll have to schedule different events on the CEO calendar.

• Payroll Processing: Collect and prepare payroll details for employees, ensuring all information is accurate and complete before sending it to the bookkeeper for processing.

• Purchases Price Confirmation: Confirm and track pricing on purchased goods. Work with suppliers to verify the best prices and ensure purchase orders are accurately processed.

• Bank Reconciliation: review bank statements to reassign various expenses

• Invoicing for Groupe JB: Prepare, finalize, and send out accurate and professional invoices for Groupe JB clients, ensuring prompt and efficient communication.

• Accounts Receivables Email: Prepare and email out accounts receivable statements, ensuring timely follow-up and resolution of outstanding balances.

• Experience: Minimum of 3-5 years of executive assistant or administrative experience, with a strong background in handling orders, quotes, and payroll in a fast-paced environment.

• Skills:

o Strong organizational skills with attention to detail

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

o Experience with Shopify or similar order management systems

o Excellent written and verbal communication skills

o Ability to handle multiple tasks and deadlines simultaneously

o High level of professionalism and confidentiality

o Ability to work independently and as part of a team

o Familiarity with payroll systems and accounts receivables management

• Additional Requirements:

o Work 6am to 3pm Eastern Time Zone.

o Ability to maintain discretion and confidentiality when handling sensitive information

o Strong problem-solving skills and the ability to anticipate the needs of the executive

o Ability to draft and organize professional communications quickly and efficiently o High level of accuracy when entering orders, processing payroll, and handling financial details

• Be a vital part of a dynamic and growing organization

• Enjoy opportunities for personal and professional growth

• Competitive salary and benefits package

If you’re a proactive, highly organized individual who thrives in a fast-paced, dynamic environment, we encourage you to apply. Join us and help streamline our operations while supporting leadership in driving the success of the company.

$800 - $1,100 a month

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM