Executive Assistant (Part-Time) — Philippines
Philippines
VA/EA – Operations /
Executive Assistant / Part-Time /
Remote
Key Responsibilities:
Executive Support
Manage calendars and coordinate meetings across time zones
Prepare agendas, capture action items, and track follow-ups
Draft, polish, and manage emails, memos, and presentations
Operations & Coordination
Build and maintain trackers in Excel/Google Sheets (budgets, KPIs, vendors)
Create decks in Google Slides and format Google Docs
Conduct vendor research and coordinate bookings
Personal Assistance
Manage personal appointments, travel arrangements, purchases, and gifts
Coordinate household and vendor tasks as needed
Project Support
Provide light project management support using Ninety.io and Asana (tasks, due dates, status updates)
Handle data entry, data cleanup, and basic reporting/summaries
Reporting
Pull and organize data in Domo and Google Sheets
Create simple dashboards and snapshots for weekly leadership reviews
Communication Hub
Route requests, clarify priorities, and proactively close loops with updates
Qualifications
Technical Skills
Strong proficiency in Excel (formulas, lookups, filters, pivots) and Google Workspace (Docs, Sheets, Slides)
Comfortable with Gmail, Calendar, Drive, Slack, ClickUp, Ninety.io, Asana, and Domo (or able to learn quickly)
Organization & Execution
Excellent prioritization, time management, and follow-through
Strong attention to detail with meticulous note-taking and task tracking
Communication
Clear and professional written English
Ability to provide concise updates and maintain proactive communication
Judgment & Mindset
Exercises discretion with confidential information
Nice to Have
- Experience supporting US-based executives or startups
- Familiarity with travel logistics, invoicing/receipts, or light bookkeeping
- Experience creating SOPs and checklists
What Success Looks Like (First 60–90 Days)
- Improved inbox and calendar management with fewer conflicts or slips
- Executives spend more time on strategic work while routine tasks are fully handled
- Clean, accurate trackers and recurring reports in Sheets/Excel (with simple Domo pulls)
- Clear weekly priorities and updates — no chasing required
$500 - $500 a month
Schedule: Monday–Friday, 8:00 a.m.–12:00 p.m. US Eastern Time (ET) — consistent overlap required
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
