Operations-Focused Executive Virtual Assistant (Event Venue Support)
Philippines / South Africa
VA/EA – Operations /
Executive Assistant /
Remote
JOB DESCRIPTION:
We are seeking a proactive and tech-savvy Executive Virtual Assistant to support the daily operations of a full-service event venue. This EA will work closely with the business owner and on-site leads to ensure smooth scheduling, inventory coordination, staff onboarding, and general operations flow. The ideal candidate is highly organized, confident in decision-making, and capable of optimizing backend processes in a fast-paced environment.
This is not a client-facing role but will require strong internal communication skills and an ability to manage multiple moving parts with little oversight.
- KEY RESPONSIBILITIES:
- Oversee scheduling and coordination of venue events using scheduling tools
- Input event and staffing details into platforms like Triple Seat, Homebase, or Seven Shifts
- Support the onboarding of new employees and ensure HR documentation is collected and organized
- Coordinate with on-site leads to confirm staffing, supplies, and event readiness
- Receive and process sales and inventory reports; collaborate on inventory management using Whisk AI or similar platforms
- Provide light bookkeeping support using QuickBooks Online
- Identify gaps in workflow and assist in planning for additional VA roles as needed
- Maintain internal communications and ensure updates are relayed between stakeholders
MUST HAVE:
- 3–4+ years experience as an Executive Assistant, Operations VA, or similar role
- Familiarity with hospitality, event, or venue-based businesses
- Strong technical skills and ability to quickly learn new software
- Experience using or learning scheduling and inventory software (Triple Seat, Homebase/Seven Shifts, Whisk AI, QuickBooks Online)
- Detail-oriented, organized, and able to self-manage
- Clear English communication (written and verbal)
- Comfortable working Pacific Time hours
- Proactive and confident in working alongside the business owner to improve systems and processes
$800 - $1,100 a month
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM!
