Executive Virtual Assistant – Non-Profit Media Organization
Philippines
VA/EA – Operations /
Executive Assistant /
Remote
Job Description
A Canadian non-profit media organization is seeking a highly detail-oriented Executive Virtual Assistant to provide comprehensive administrative, operational, and communications support to the CEO and the wider team. This role involves managing multiple inboxes, scheduling, LinkedIn posting, light financial admin, and customer support. The ideal candidate will be proactive, organized, and able to create systems that improve workflow efficiency.
Key Responsibilities
- Manage and triage CEO’s inbox, filtering out spam, prioritizing urgent messages, and forwarding as needed
- Schedule meetings, manage calendars, and coordinate follow-ups on behalf of the CEO
- Send prepared communications to designated contacts
- Inbox & Customer Support
- Monitor general inquiry inboxes (e.g., info@), respond to membership and event questions, and assist with website access issues
- Track and organize corporate credit card receipts
- Follow up with team members for missing documentation
- Categorize and maintain expense records for bookkeeping preparation
- LinkedIn Management
- Post pre-written content from journalists to the company LinkedIn page
- Format posts with correct links, visuals, and hashtags/emojis
- Monitor and respond to comments/questions
- System Improvement
- Recommend and implement organization processes for better efficiency in admin and receipt tracking
Must-Have Skills & Experience
- Proven experience as an Executive Assistant or Virtual Assistant
- Excellent written and verbal English communication skills
- Strong attention to detail and organizational skills
- Experience with LinkedIn posting and engagement
- Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets)
- Ability to work with minimal supervision and maintain confidentiality
- Availability for at least 4 hours overlap with Eastern Time business hours
Nice-to-Have Skills
- Experience with QuickBooks Online (for financial support)
- Familiarity with Airtable (for project management)
- Additional Information
- Start Date: As soon as possible
$800 - $900 a month
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