Finance & AP/AR Assistant (Bookkeeping & Virtual Mailroom)
Philippines / South Africa
VA/EA – Operations /
Virtual Assistant / Full - Time /
Remote
Role Summary
Support our finance team with invoice processing, receipts reconciliation, AP/AR workflows, bid
comparisons, and a virtual mailroom function during peak periods. Your accuracy and speed
will keep vendors paid, customers billed, and books clean while freeing the team to focus on
analysis and close.
Responsibilities
● Accounts Payable
○ Intake, code, and enter invoices; 2-/3-way match to POs/receiving where
applicable.
○ Manage vendor setup/W-9s; prepare weekly payment runs
● Accounts Receivable
○ Generate and send customer invoices; apply payments; monitor aging; follow up
on past due.
● Corporate cards & receipts
○ Chase receipts from field and admin teams; reconcile statements monthly.
● Virtual mailroom (surge periods)
○ Open/sort/scan route incoming digital mail; tag and file documents by
entity/vendor.
● Reporting & close support
○ Build Excel/Sheets comparisons (e.g., line-item bid comparisons for
construction/CapEx).
○ Support month-end: accruals/prepaids, basic reconciliations, and document
tie-outs.
● Process & controls
○ Maintain SOPs and checklists; uphold approval matrices and audit trails.
Tools
- QuickBooks (or similar)
- Bill.com (or bank portals)
- Excel/Google Sheets (lookups/pivots) document capture/OCR
- Google Workspace/M365.
Must-Haves
- 3–4+ years experience AP/AR/bookkeeping
- Solid bookkeeping/AP/AR track record and spreadsheet fluency.
- Detail-obsessed, organized, and deadline-reliable.
- Discretion with financial data; understands basic US accounting concepts.
Nice-to-Haves
- Multi-entity accounting and intercompany familiarity.
- Experience in EMS/healthcare or construction/CapEx bid comparisons.
- Coursework/degree in Accounting/Finance.
Success in 90 Days
- AP cycle on cadence; zero late fees; clean vendor statements.
- AR aging improved; DSO trending down; cash-application errors minimized.
- Month-end support tasks completed on schedule with documented SOPs.
$800 - $1,100 a month
Hours: Full-time (40 hrs/wk) aligned to Eastern Time (ET) occasional surge support during busy seasons
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
