Work 1:1 with a U.S.-based founder (post-exit, starting a new venture) as a proactive EA/Chief of Staff hybrid. You’ll handle a mix of personal and business tasks: complex scheduling, travel, vendor/lawyer coordination, research and diligence (e.g., property purchase in the Middle East), and light financial admin (secure purchases, invoice/receipt tracking).

We’re looking for a smart, highly reliable operator who anticipates needs, moves fast and gets things done with minimal oversight.

● Calendar & Comms

● Own complex scheduling across time zones; send/confirm invites; keep tight follow-ups.

● Draft/reply to emails/messages on the founder’s behalf (Gmail, WhatsApp, iMessage), keeping tone on-brand.

● Travel & Purchases

● Research and book flights, hotels, cars; manage changes and preferences.

● Make secure purchases (tickets, hotels, tuition/fees, rent, services); maintain receipt logs.

● Property Search & Coordination

● Research target properties in the Middle East per criteria; shortlist; liaise with agents; schedule viewings/calls; track next steps.

● Company Formation & Professional Services

● Source and vet U.S. attorneys/registered agents; coordinate document drafts and signatures; track filings and deadlines.

● Prepare materials and information requests; keep stakeholders aligned.

● Light Finance/Admin

●Track paid invoices/recurring bills; reconcile receipts to a simple tracker; prepare monthly summaries.

●(Future, trust-based) Assist with wires and account tasks per written SOPs.

● Spin up checklists/SOPs; maintain project trackers; keep the founder unblocked.

● Research vendors/tools and present concise options with pros/cons and costs.

● Confidentiality & Security

● Handle sensitive data (passports, legal/financial docs) with strict discretion and secure workflows.

● 4+ years as an Executive Assistant, Chief of Staff, or Ops/Project Coordinator supporting a senior leader or founder.

● Proven ownership: can run with fuzzy inputs, make sound decisions, and report back succinctly.

● Financial comfort: confident making purchases, tracking spend, organizing receipts; high numeracy and attention to detail.

● World-class reliability & follow-through: same-day responses, relentless calendar control, crisp task tracking.

●Gmail/Google Calendar, Docs/Sheets, basic e-signature; quick to learn new apps.

● Communication: excellent written/spoken English; professional tone, tact, and confidentiality.

● Experience coordinating law firms, incorporations, or cross-border work.

● Real-estate search/agent coordination experience.

● Familiarity with secure access practices (password managers, virtual cards, limited-access inboxes).

● Prior work across U.S. business hours and with WhatsApp/iMessage.

Ways of Working

● PST overlap daily; responsive during founder’s workday.

● Operate from clear weekly priorities; provide end-of-day/weekly status with next actions, blockers, and decisions needed.

● Use secure workflows (e.g., password manager for credentials; shared inbox rules; virtual payment cards; read-only where possible).

Success Looks Like

● Meetings and follow-ups happen without slips; founder’s calendar is organized and protected.

● Travel and purchases are on-budget, accurate, and documented.

● Property search and company-formation tasks advance weekly with visible pipelines and deadlines.

● Sensitive data remains secure; trust and autonomy increase quickly. 

$500 - $700 a month

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM!