Executive Virtual Assistant (Operations, Client Support & Project Management)
Philippines / South Africa
VA/EA – Operations /
Executive Assistant /
Remote
Job Description:
We are seeking a highly organized, tech-savvy, and proactive Executive Virtual Assistant to support a rapidly growing global coaching and training company. The ideal candidate will serve as the right hand to the founder, managing operational tasks, client communications, and project coordination. This role requires a self-starter who can anticipate needs, handle multiple priorities, and keep pace in a fast-moving environment.
Key Responsibilities:
- Manage invoices and payments
- Calendar management and meeting scheduling
- Proactively add and coordinate meetings across the team
- Inbox and email management
- Draft and send client communications
- Follow up with clients post-contract to ensure onboarding is smooth
- Schedule and coordinate onboarding calls and follow-ups
- Ensure clients are actively engaging with services
- Support customer outreach and engagement initiatives
- Track and follow through on client deliverables
- Assist with help desk and internal support tasks
- Use CRM (Go High Level) for client tracking
- Assist with ClickUp & Monday.com task management
- Support light social media posting and updates
Must-Have Skills & Experience:
- Minimum 3 years’ experience as an Executive Assistant or high-level VA
- Proven ability to thrive in a fast-paced, high-growth environment
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- Tech-savvy and quick to learn new tools
- Proactive problem solver with strong attention to detail
- Comfortable taking ownership of tasks and following through independently
Software & Tools
- Required: Zoom, ClickUp, Monday.com, Google Workspace, Go High Level (CRM), Gusto (HR platform)
- Nice to Have: Social media posting experience
Schedule & Time Zone
- Full-Time, 40 hours/week
- Must be able to work Eastern Time (ET) hours or with significant overlap
$800 - $1,100 a month
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM!
