Executive Assistant to Founder
Philippines / South Africa
VA/EA – Operations /
Executive Assistant /
Remote
Position Overview:
We are seeking a resourceful, proactive, and detail-oriented Executive Assistant (EA) to support the founder in daily business operations, client intake, scheduling, workflow execution, and general administrative tasks.
This role is critical to optimizing the founder’s time, improving internal efficiency, and delivering a polished experience to clients. The ideal candidate is tech-savvy, organized, a strong communicator, and capable of working independently without frequent guidance.
Responsibilities
- Manage the founder’s email inbox (triage, flag important items, draft replies when appropriate)
- Schedule meetings, calls, and manage the founder’s calendar
- Coordinate and execute pre-existing workflows and templates for new client onboarding
- Prepare and send engagement letters and contracts using firm templates
- Maintain Google Drive file organization and documentation
- Monitor and respond to new client inquiries
- Run intake processes and onboard new clients using automated workflows
- Ensure smooth handoff between intake and legal service delivery
- Assist with task delegation and follow-ups internally
- Support the founder in managing her workload and upcoming deadlines
- Coordinate with other contractors (e.g., operations manager, attorneys) as needed
Tools and Platforms
- Google Workspace (Docs, Sheets, Gmail, Drive)
- Slack (internal communication)
- Calendly or similar scheduling tool
- CRM and workflow tools (exact tools will be provided during onboarding)
Preferred Skills & Qualities
- Exceptional organizational and communication skills
- Strong written English; ability to draft professional emails and client-facing documents
- Proactive mindset; able to take initiative without constant direction
- Tech-literate and comfortable learning new systems
- High emotional intelligence and a professional demeanor
- Trustworthy and able to maintain confidentiality (critical for a legal business)
Nice to Have (But Not Required)
- Familiarity with legal workflows or experience supporting an attorney
- Experience in marketing support (e.g., creating collateral, basic video editing)
- Familiarity with project management tools (e.g., Asana, ClickUp)
Working Hours
- Must be available during Arizona working hours (currently Pacific Time, no daylight savings)
- Flexible workday start time (typically between 6am–12pm Pacific)
$700 - $1,100 a month
Why Join Assist World?
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$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
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