Be the right hand to a book editor/writer working across multiple publishers and clients. You’ll own the admin and operational “glue” calendar, scheduling, task follow-through, invoicing logistics and (if you have the background) support light editorial operations like fact-checking and style-sheet upkeep. Meticulous English, excellent judgment, and calm organization are essential.

● Manage Google Calendar: scheduling, holds, and focus blocks.

● Translate new project scopes into realistic timelines using existing spreadsheets and historical durations; keep schedules current.

● Maintain simple trackers for manuscripts and deliverables (what’s due from authors, what’s due back).

● Send concise status summaries and follow-ups so nothing slips.

● Maintain a living reference of per-publisher invoicing rules (formats, portals, fields, contacts, due dates).

● Prepare and send invoices in QuickBooks; ensure accuracy and on-time submission; file confirmations/receipts.

● Light fact-checking (verify dates, names, quotations) and consistency checks (proper nouns, spellings) without AI tools.

● Initialize/maintain style sheets from templates; flag inconsistencies for editor review.

○ Keep tidy SOPs/checklists; propose sensible tweaks to reduce rework.

○ Protect confidentiality and handle sensitive materials with care.

● Impeccable written and spoken English (publishing-caliber clarity, zero typos).

● 2–4+ years in an EA/operations, editorial coordination, or client-service admin role.

● Habitual detail orientation and follow-through; you love turning notes into checklists and deadlines.

● Proficiency with Google Calendar/Docs/Sheets and QuickBooks (invoicing).

● Comfort learning client-specific rules and keeping them organized for fast retrieval.

● Ability to work a consistent routine with some CT overlap and deliver within agreed turnaround times.

● Strict no-AI usage for manuscripts/research (contractual requirement).

● Experience in publishing, editing, or literary environments (familiarity with style sheets; CMS/AP awareness).

● Experience with Bonsai (or similar project systems) and simple tracker/report building in Sheets.

● Light research/fact-checking background using credible sources and citations.

● Familiarity with safeguarding author/publisher IP and NDAs. Tools You’ll Use Google Workspace (Calendar/Docs/Sheets), QuickBooks, Bonsai (PM), email/Zoom/Slack (or similar).

● Calendar and capacity plans reflect reality; deadlines are met without fire drills.

● Invoices go out accurately and on time; publisher rules are centralized and easy to follow.

● Deliverable trackers are current; editor always knows “what’s due next.”

● (If applicable) Style sheets are up to date; factual inconsistencies are flagged early.

$500 - $700 a month

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM