Senior Executive Virtual Assistant (Healthcare, Legal & Business Support)
Philippines / South Africa
VA/EA – Operations /
Executive Assistant /
Remote
Job Description
A vascular surgeon and entrepreneur is seeking a highly experienced Executive Virtual Assistant to provide administrative, operational, and strategic support across multiple ventures
Responsibilities
- Book Publishing & Personal Brand
- Manage podcast outreach, event bookings, and interview scheduling
- Coordinate calendar appointments for media engagements
- Research speaking opportunities and podcast guest features
- Medical-Legal Consulting Practice
- Track active cases, deadlines, and billable hours
- Prepare and send monthly invoices to law firms
- Maintain professional client communication and follow-up with attorneys
- Concierge Medical Practice (Prevention, Wellness & Longevity)
- Respond to new client inquiries from website/email
- Support onboarding of patients (no clinical work required)
- Build and manage a social media marketing calendar
- Assist with light outreach and client engagement initiatives
- General Executive Support
- Organize and streamline workflows across ventures
- Develop efficient systems for tracking tasks, cases, and client communications
- Act as gatekeeper and trusted partner, ensuring timely action on priorities
Must-Have Qualifications
- Minimum 3–4 years’ experience as an Executive Assistant or Senior VA
- Proven ability to work independently and create processes/SOPs without handholding
- Strong background in administration, client communication, and operations
- Tech-savvy: Microsoft Office Suite, Google Workspace, Canva, LinkedIn, YouTube; Adobe Acrobat; Notion familiarity a plus
- Excellent English communication skills (written and verbal)
- Strong organizational skills with ability to manage multiple businesses simultaneously
- Proactive, reliable, and able to anticipate needs when client is unavailable (especially during hospital shifts)
$500 - $1,100 a month
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
