Executive Assistant (Founder Support—Startup)
Philippines / South Africa
VA/EA – Operations /
Executive Assistant /
Remote
Job Description
You’ll be the founder’s right hand, blending executive assistance, personal support, and light ops. Start PT with a clear path to FT as scope expands.
Core Responsibilities
- Executive Support
- Email + calendar management (Google Workspace), daily triage, priority tagging, and follow-ups
- Meeting prep: agendas, reference material, action tracking, light research
- CRM hygiene & document management (HubSpot), to-do management (Linear)
- Organize and clean notes from calls/meetings
- Personal Support
- Virtual errands (buying house goods/groceries, sourcing TaskRabbit contractors)
- Scheduling personal appointments (doctors, vets)
- Trip planning & booking (flights/hotels/itineraries)
- Insurance claim submissions
- Finance & Ops
- Categorize expenses and prepare simple reports (Sheets)
- Manage team expenses, vendors, and software renewals
- Support planning for work events, team hotels, and flights
MUST-HAVE Requirements
- Proven experience as an EA/VA supporting a founder or senior leader
- Excellent English; crisp written communication and professional tone
- Strong organization, time management, and follow-through
- High attention to detail; proactive problem-solver
- Tech-savvy with Google Workspace and Slack; willing to learn HubSpot and Linear
- Comfortable balancing personal + professional tasks with confidentiality
Nice-to-Haves (Future Scope)
- Interest in in-house automation and process improvements
- Customer service workflow optimization
- Deeper vendor management and light project coordination
Tools
- Google Workspace (Gmail, Calendar, Docs/Sheets), Slack
- HubSpot (CRM hygiene—willing to train)
- Linear (to-do list & task tracking—willing to train)
- TaskRabbit (contractor sourcing), common travel/booking platforms
$500 - $800 a month
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM!
