Administrative Virtual Assistant (Calendar, Vendor & Research Support)
Philippines / South Africa
VA/EA – Operations /
Virtual Assistant / Full - Time /
Remote
Job Description
A wholesale jewelry company is seeking a reliable and organized Administrative Virtual Assistant to support daily operations. The VA will manage calendars, handle vendor/business communications, conduct research, book appointments, and ensure follow-ups are completed in a timely manner. The role requires strong organizational skills, clear communication, and the ability to work independently while supporting company leadership and operations.
Key Responsibilities
- Manage and maintain calendars, appointments, and schedules
- Track and organize vendor, supplier, and business partner communications
- Conduct online research and prepare summaries or reports
- Book meetings and appointments with external stakeholders
- Follow up with vendors, partners, and clients to ensure timely responses
- Support general administrative tasks as needed
Must-Have Qualifications
- Proven experience as an Administrative Assistant or Virtual Assistant
- Strong organizational and multitasking abilities
- Excellent written and verbal communication in English (clear, professional, neutral accent)
- Proficiency with calendar management tools, email, and Microsoft/Google Suite
- Ability to work independently and follow through on tasks without micromanagement
- Comfortable working 9 AM – 5 PM PT (with flexibility if needed)
$500 - $1,100 a month
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