Part-Time Executive Assistant (Finance & Client Support)
Philippines / South Africa
VA/EA – Operations /
Executive Assistant /
Remote
Job Description
A growing fractional controller and CFO services company is seeking a Part-Time Executive Virtual Assistant to provide administrative and client support. The company delivers bookkeeping, accounting, and CFO services for businesses ranging from $5M–$15M in revenue, with 25–50 employees.
The EA will support the founder by managing day-to-day tasks such as client communication, scheduling, and administrative follow-ups, ensuring smooth operations as the business scales.
Key Responsibilities
- Calendar management and scheduling across multiple time zones (EST-based).
- Email management and client correspondence on behalf of the founder.
- Coordination and follow-up with clients to ensure smooth communication.
- Assist with administrative tasks related to financial operations.
- Support with Microsoft 365 tools (Outlook, SharePoint, basic OneNote use).
- Light QuickBooks tasks (basic support, bookkeeping-related admin).
Must-Have Requirements
- 3–5+ years of experience as a Virtual Assistant, Executive Assistant, or Administrative Professional.
- Strong written and verbal English communication skills.
- Proficiency with Microsoft 365 (Outlook, SharePoint, Teams).
- Ability to manage calendars, inboxes, and client communications independently.
- Detail-oriented, organized, and proactive with task delegation.
- Willingness to overlap with US Eastern Time Zone (EST).
Nice-to-Haves
- Experience with QuickBooks (not required but strongly preferred).
- Familiarity with bookkeeping or financial services environments.
$500 - $800 a month
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