Senior Executive Assistant (Personal & Business) — Global, Travel-Flexible

Philippines / South Africa

VA/EA – Operations /

Executive Assistant / Full- Time /

Remote

Job Description

Support a high-travel entrepreneur across multiple ventures with end-to-end executive support.

You’ll own scheduling, travel, communications, and personal logistics while building light

processes that keep fast-moving work organized. The role demands excellent judgment, rapid

context-switching, and mature ownership of outcomes.

Key Responsibilities

● Calendar & Travel: Own complex, shifting calendars; plan multi-city travel

(flights/hotels/ground), anticipate conflicts, and align across time zones.

● Communication Hub: Draft, route, and place calls (e.g., via OpenPhone); handle

vendor/partner coordination; maintain crisp status updates.

● Personal Support (≈70%) & Business Support (≈30%): Reservations, appointments,

purchases, renewals; assist across supplement brand, trading tasks, and new tech

startup needs.

● Ops & Process: Create simple SOPs, trackers, and checklists; tighten workflows

without bureaucracy; surface risks and next steps proactively.

● Research & Follow-Through: Rapidly research options, compare trade-offs, and close

loops—finish the job, not just the task.

● Confidentiality & Compliance: Handle sensitive information with discretion; follow

security and access protocols.

4+ years as an Executive Assistant to founders/C-suite or UHNW/entrepreneurial clients.
Outcome ownership: Proven record of seeing issues through to resolution (not just attempts).
Time-zone agility: Willing/able to work overlapping hours as the executive travels (London/NYC/Sydney, etc.).
High cognitive rigor: Strong judgment, prioritization, and error-prevention; fast learner.
Organization & Speed: Can manage high volume with accuracy under changing priorities.
Communication: Polished written/spoken English; confident on calls (vendors/partners).
Tech-forward: Comfortable with modern EA stacks (calendars, docs, spreadsheets, password managers); able to pick up tools like OpenPhone quickly.

Experience in consumer brands/e-commerce, trading/finance, or early-stage tech environments.
Prior global-travel planning for executives; building lightweight internal processes/SOPs.
Familiarity with AI assistants (for drafting, summarizing, and research acceleration).

$800 - $1,100 a month

Employment: Full-Time (40 hrs/week), Remote

Time Zone: Must flex to the executive’s changing locations (London/NYC/Sydney, etc.) with

reliable waking-hours overlap

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM