Operations Administration Assistant

Sydney or Remote, AU
Operations /
Full-time /
Our mission is to help unlock the world’s potential by optimising the way we teach and learn. With a unique blend of technology and creativity, we bring learning to life, making complex concepts simple and accessible to students, educators, and parents alike.

We’re a team driven by our core values: a deep-rooted passion for learning, a relentless pursuit of quality at speed, humility in our growth, a commitment to pushing boundaries, empowering others fearlessly and championing the needs of our customers. Our culture is built on these values, ensuring we stay agile, innovative and empathetic to the evolving needs of the education community.

At Atomi, you’ll be encouraged to think creatively, work collaboratively and contribute to a mission where every piece of work is a step towards realising our collective potential in classrooms and beyond.

The opportunity
You'll be the go-to person for supporting various areas of our business, including School Partnerships, Accounts & Finance, and Customer Support. From handling customer inquiries and ensuring accurate invoicing to managing data integrity and assisting with system tests, your role is key to keeping our operations running smoothly!

We need someone who's a pro at juggling different tasks, enjoys teamwork, and thrives in a shared services environment. If you're ready to contribute to a team that values precision and efficiency, we'd love to welcome you aboard.

What you’ll do

    • Be the first point of contact for customer account inquiries, helping with everything from billing to data integrity in our CRM systems.
    • Work closely with internal teams to guarantee timely and accurate invoicing, and pitch in with system testing to enhance implementation processes.
    • Support the School Partnerships Team with administrative duties, manage ad-hoc requests, and ensure documentation and data entry are meticulously handled.
    • Assist the Provisioning Team in improving system efficiency, handling technical requests, and providing backup to our Customer Support Team during busy times.
    • Maintain CRM data accuracy, conduct regular audits, and manage system health to support our marketing and communication efforts.

What you’ll bring to Atomi

    • Proven experience in systems administration, preferably in a shared services environment.
    • Familiarity with provisioning processes and the ability to troubleshoot technical issues.
    • Experience with CRM systems, particularly HubSpot, and a commitment to maintaining accurate data.
    • Exceptional organizational and multitasking abilities, with an eye for detail.
    • Effective communication skills, both written and verbal.
    • Ability to work collaboratively within a team and across departments.

Working at Atomi

    • Tailored Flexibility: Enjoy seamless work-life balance with hours that adapt to your needs, whether it's for university, family, or personal time.
    • Generous Leave Options: Permanent team members experience the freedom of unlimited paid leave.
    • Location Independence: Work from Sydney, interstate, or wherever you find inspiration.
    • Growth and Development: Seize ongoing opportunities to enhance your skills and expand your knowledge.
    • Holistic Wellbeing: Benefit from a comprehensive MindFit subscription and additional wellbeing leave, supporting your best self.
    • Comprehensive Parental Support: Enjoy 14 weeks of paid leave for new parents, with additional leave specifically for birthing parents.
    • Work with the best. We know you want to work alongside the best, so we work hard to hire only the best.
    • Regular social in-person and remote events. Including team sports competitions, trivia nights and themed annual events..
    • Exclusive Atomi Access: Enjoy free Atomi services for you and your family.
    • Onsite teams: Our Sydney CBD office boasts an ideal central setting with cafes, shops and transport within walking distance.
How to apply
At Atomi, each new team member is a valued addition. We're keen to understand who you are, your personal values, and your professional journey. Please apply with your current resume and any insights you'd like to share about yourself.

We embrace diversity wholeheartedly. We believe a variety of thoughts, backgrounds, and expressions are vital for creating outstanding products and teams. We value diverse skills and perspectives, and how they can enrich our culture. If you feel you don't perfectly match every requirement listed in this advertisement, don't hesitate to apply. Your unique contribution is what we're interested in!

Please note: All applicants must hold Australian working rights.