Office Administrator / Recruiting Coordinator
Berkeley, California
Operations /
Full-time /
On-site
Atomic Machines is on Earth to radically advance humanity’s command over matter. Our mission is real-time bits-to-atoms manufacturing of anything at any scale, and to that end, we’re developing an entirely new digital micro-device manufacturing platform that is going to redefine how things are made, and do so while simultaneously enabling the rapid creation at any scale of new classes of machines – think medical micro-robotics, true lab-on-chip microfluidics, tunable antennas, ultrafast high-power and high-frequency RF switching devices and many more. The first device we are building with our platform has exceptional large-scale product/market fit and commercial traction, and we are pushing hard to share it with the world.
Our offices are in Berkeley and Santa Clara, California.
About the role:
Atomic Machines is looking for a full-time Office Admin / Recruiting Coordinator to support our team with calendar management, travel arrangements, meeting coordination, project management, expense tracking, and strategic planning. This role has a variety of responsibilities, offering something different each day. Based in our office in Berkeley, you will be responsible for managing the schedules and administrative tasks of our team of executives in both of our Berkeley and Santa Clara offices, along with supporting the recruiting team with recruiting coordination and maintaining and improving our candidate experience. It takes a special person to be trustworthy, hyper-organized, and able to creatively solve issues at this fast-paced startup, and we hope you're excited by the challenge!
What you’ll do:
- Calendar Management: Manage the executives’ schedules, including arranging meetings, appointments, and travel plans, ensuring that the executive's time is used efficiently and important tasks are prioritized.
- Reception: Greet visitors as they arrive on-site and manage all onsite meetings for the CEO (and other executives, as needed).
- Documentation and Record Keeping: Manage the preparation and organization of documents, reports, presentations, and other materials for meetings and presentations.
- Logistics Support: Provide general support to the team on all executive-related questions. Handle employee scheduling requests with a high degree of customer service and work to ensure our environment is productive, fun, inclusive, and stimulating.
- Project Assistance: Support the executives in managing special projects, which could involve coordinating cross-functional team meetings, tracking progress of deliverables, and ensuring deadlines are met.
- Excellent Judgment: A strategic part of this role is screening calls and visitors and filtering out non-essential matters, ensuring that the executive's time is focused on priority tasks. Your judgment needs to be aligned with our executive team so you can filter based on their priorities.
- Recruiting Coordination: Work directly with our recruiting team to support the recruitment and hiring process, ensuring everything runs smoothly and efficiently for our executives and candidates.
What you’ll need:
- 2+ years of administrative experience, ideally in a fast-paced startup environment.
- Proficiency in using Google Workspace, specifically Google Calendar.
- Ability to thrive in an ever-changing environment, handling unexpected tasks and challenges as they arise.
- Resourceful, flexible, and adaptable; no task is too big or too small.
- Strong written and verbal communication skills and the ability to work independently and/or cross-functionality.
- Excellent judgment and impeccable discretion, demonstrating the highest level of confidentiality.
- Excellent organizational, interpersonal communication, and team skills.
- Ability to adapt quickly to changing priorities, identify conflicts, and proactively suggest resolutions.
- Resourceful, detail-oriented, and able to solve complex problems independently.
- The ability to prioritize tasks and manage time effectively.
- Calm, professional, self-confident demeanor with extraordinary attention to detail.
- Bachelors degree.
$85,000 - $120,000 a year
The compensation for this position includes equity and benefits.
