Senior Events Manager - Medical Communications
Philadelphia, PA / Remote (US)
Medical – Events /
Permanent/full-time /
Remote
About Avalere Health
United by one profound purpose: to reach EVERY PATIENT POSSIBLE. At Avalere Health, we ensure every patient is identified, treated, supported, and cared for. Equally. Our Advisory, Medical, and Marketing teams come together – powerfully and intentionally – to forge unconventional connections, building a future where healthcare is not a barrier and no patient is left behind.
Achieving our mission starts with providing enriching, purpose-driven careers for our team that empower them to make a tangible impact on patient lives. We are committed to creating a culture where our employees are empowered to bring their whole selves to work and tap into the power of diverse backgrounds and skillsets to play a part in making a difference for every patient, everywhere.
Our flexible approach to working allows our global teams to decide where they want to work, whether in-office or at home based on team and client need. Major city hubs in London, Manchester, Washington, D.C., and New York, and smaller offices globally, serve as collaboration hubs allowing our teams to come together when it matters. Homeworkers are equally supported, with dedicated social opportunities and resources.
Our inclusive culture is at the heart of everything we do. We proudly support our employees in bringing their whole selves to work with our six Employee Network Groups – Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity. These groups provide opportunities to promote diversity, equity, and inclusion and to connect, learn, and socialise through regular meetings and programs of activity. We are an accredited Fertility Friendly employer with our Fertility Policy, enhanced parental leave, and culture of flexibility ensuring every employee feels supported across their family planning journey and can work in a way that suits their family’s needs.
We are deeply invested in supporting professional growth for our employees through day-to-day career experiences, access to thousands of on-demand training sessions, regular career conversations, and the opportunity for global, cross-capability career moves.
We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply and need adjustments made, you can let us know in your application.
About the role
As a Senior Events Manager in our Medical Communications team at Avalere Health, you will take ownership of managing and delivering a wide range of in-person and virtual meetings-based projects. You will be responsible for ensuring that all events are delivered to budget, schedule, and the highest quality, while also serving as the principal day-to-day point of contact for clients, faculty, and suppliers.
This position is ideally based on the East Coast of the United States; however, candidates located in other regions, such as Central U.S., may also be considered depending on qualifications and experience.
What you'll do
- Lead the planning, coordination, and delivery of in-person and virtual events, from initial briefing through reconciliation.
- Conduct venue research and negotiations, manage supplier relationships, and ensure compliance with client hospitality and industry regulations.
- Manage onsite or virtual meeting delivery, serving as the primary client and faculty contact, and resolving logistical or technical issues in real time.
- Oversee event logistics including accommodation, catering, audio visual requirements, ground transfers, and offsite dinners.
- Coordinate faculty and attendee communications, including invitations, itineraries, briefing materials, and thank-you correspondence.
- Manage faculty arrangements such as travel bookings, honoraria, expenses, consultancy agreements, and fair market value (FMV) compliance.
- Maintain strong financial control of events by preparing budgets, monitoring recoveries, reconciling costs, and reviewing invoices.
- Ensure client compliance requirements are met, including due diligence, transparency reporting (e.g., Sunshine Act/EFPIA), and internal training on compliance.
- Serve as the liaison with clients throughout the project lifecycle, including kick-off, status meetings, and debriefs.
- Mentor and support colleagues by providing training, guidance, and feedback on event management best practices.
- Build and maintain strong working relationships with clients, faculty, suppliers, and internal teams.
- Support proposal and pitch development by contributing on event solutions, costings, and logistical recommendations.
- Collaborate across teams to ensure smooth project delivery, effective communication, and adherence to agreed timelines.
About you
- Strong events background, with at least 6 years’ experience within the pharmaceutical or medical communications sector.
- Willingness to travel for on-site meetings and events up to 12 times per year is essential.
- Experience delivering international events, such as advisory boards, workshops, preceptorships, congresses, satellite symposia, exhibitions and standalone events in both in-person and virtual settings.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to provide tactful handling and adapt to situations accordingly.
- Able to handle challenging situations with clients, faculty and internal colleagues and provide adequate solutions.
- Experience in the following platforms: Cvent (full usage beneficial), Zoom, WebEx, Teams and Vmix (understanding of functionalities and ability to recommend platforms in line with clients’ requirements).
$95,000 - $105,000 a year
We are committed to offering a competitive and fair salary that reflects your location, qualifications and the experience you will bring to our team. Salary ranges posted are dependent upon experience.
What we can offer
You will receive a 401K plan with an employer match contribution up to 4% (immediately vested), as well as life insurance, disability coverage, and medical, dental, and vision plans for peace of mind. Enjoy flexible working arrangements, including hybrid and remote work, along with the option to work from anywhere across the globe two weeks each year. We provide 20 vacation days plus one personal well-being day, recognise 9 public holidays, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August.
Access free counselling through our employee assistance program and personalized health support. Our enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey. You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business.
