People Operations Coordinator

Philadelphia (Temporarily Remote), PA /
Administrative Team /
Full-time
Azavea is looking for an organized person with a customer service mindset to join our team as a People Operations Coordinator. Working closely with our Vice President of Finance & Administration, you will manage the ongoing development of our strategic hiring pipeline, ensure every job candidate and new hire has an experience that reflects Azavea’s values, and act as a resource to colleagues with policy and benefits questions. In addition to the VP of Finance & Administration, you will support the Executive Team and our DEI Committee on special projects, reporting, and people-related events. You are a strong communicator, creative problem solver, and an empathetic listener. While you will be working closely with a supportive team, you should also be comfortable working independently, and demonstrate initiative, ownership, and responsibility. 

About Azavea 
Azavea is a civic technology firm based in Philadelphia that uses geospatial data to build software and data analytics for the web. As a B Corporation, we’re committed to working on projects that have social, civic, and environmental impact and advancing the state-of-the-art through research. Most of our customers are local governments, non-profit organizations, and academic or federal research projects. We have particular expertise in climate change, water, land conservation, urban forestry, elections, and transportation. You can learn more about what we do and working at Azavea at careers.azavea.com

What You’ll Do
You will be part of our Administrative team.  The position has a diverse set of activities that will change from week to week, including:

Recruitment

    • Set up new openings in our applicant tracking system and distribute opportunities across job boards, social media platforms, and our email mailing lists
    • Coordinate with external staffing agencies and media partners to promote our openings and career opportunities
    • Attend career fairs and similar events to promote careers at Azavea
    • Schedule interviews, organize travel arrangements, and communicate with candidates as they progress through the hiring pipeline
    • Update and improve Azavea’s Career website content as well as corresponding print material (postcards, flyers, etc) in collaboration with the Design and Marketing teams
    • Support our commitment to building an equitable hiring process by monitoring candidate pass-through rate data, researching and evaluating sourcing opportunities to reach marginalized candidates, and tracking the impact of changes to our hiring process

Fellowships & Apprenticeships

    • Promote the Summer of Maps and Open Source Software Engineering Fellowship programs via outreach to universities, boot camps, student organizations, and professional resource groups
    • Support the Data Analytics and R&D teams promotion of the fellowship programs through webinars, events, and direct outreach to organizations 
    • Plan and promote annual fellowship showcase event and other summer fellowship outings and internal events

Employee Lifecycle Support

    • Manage new hire onboarding, including data and paperwork collection, orientation and welcome meetings, and pre-hire communication
    • Be an expert resource for employees and managers on Azavea policies, benefits, processes, and guidelines
    • Maintain our Human Resource Information System and keep personnel records up to date with internal partners and benefits vendors
    • Support employee engagement initiatives, including annual and quarterly engagement surveys, planning annual All-Company meeting and party, volunteer activities, employee committee events, office improvement projects, and recognition programs

You should

    • Approach people, processes, and problems with empathy, kindness, and respect
    • Demonstrate organization and time management skills
    • Be comfortable working independently and using initiative to get things done
    • Look for opportunities to improve the processes and environment around you
    • Excellent phone, email, and in-person communication skills
    • Have proficiency with basic business applications (i.e. GSuite, MS Office, etc), and prior experience with or comfort learning new software applications that support HR work.
A note on hiring during the COVID-19 pandemic 
Due to regulations in Philadelphia, and our concern for the health and safety of our team, we will be conducting all interviews remotely for the foreseeable future. While the majority of our staff generally work out of our Philadelphia office, we have transitioned the entire company to remote work. If the office remains closed at the time of hiring, we have made arrangements for remote onboarding, including shipping relevant materials and a laptop to homes. We are fortunate to have invested in meaningful work-from-home tools and processes over the years, and have been able to continue providing a secure, flexible, and safe work environment for all of our colleagues. We ask for your patience as we adapt our hiring process as well, and we are happy to answer any questions or concerns about the process. 

Office and Benefits
Our Philadelphia headquarters is located in a brightly lit office on the 5th floor of a converted factory building in the Callowhill neighborhood, a short walk from Center City, the Reading Terminal Market, and SEPTA subway and regional rail stations. For bicyclists, we have in-house bike parking, showers, and lockers. The office itself is assembled as an open office plan with many smaller rooms and flexible spaces for team meetings and concentration time. You get your own desk with a Linux workstation or Apple laptop and extra monitors. We have flex-time to deal with personal stuff, and most people work a 40 - 45 hour week on a regular schedule. After the first six months, our staff can also spend up to 10% of their time on an open source, professional development, or R&D project. Recent 10% time projects have included experiments with data automation and Google Data Studio as well as learning projects on marketing and product management.

We offer a salary commensurate with skills and experience and a benefits package that includes:

- Fully subsidized health care, dental care, prescription plan, including for spouse/partner and children
- Fully subsidized life and long-term disability insurance, plus voluntary short-term disability insurance
- Medical reimbursement plan to cover what the health insurance does not
- Retirement plan with matching percentage
- Almost 4 weeks paid vacation plus additional paid sick/personal time off
- Family and medical leave
- Flexible work schedule
- Paid parental leave
- Child care subsidy
- Paid time off for voting and volunteering
- Education assistance plan
- Student loan assistance
- Public transit and biking reimbursement plans
- Monthly guest lectures with lunches on the company
- 10% time for research or learning projects
- Profit-sharing bonus plan
- Financial transparency through an open book policy
- Kind, capable and thoughtful colleagues

We welcome qualified candidates from all walks of life and value diversity in our company. We prohibit discrimination based on race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity or expression, age, veteran status, military service, disability unrelated to job requirements, marital status, or domestic partner status.