Executive and Personal Assistant - RZ Capital (Backstage Holdings Family Office)

New York, NY
Operations
Full-time
Do you make an outstanding cup of Keurig Coffee? Are you a poised assistant with a can-do attitude?

Backstage' primary investor (a family-office / private equity firm) seeks a competent entry level assistant to support various business and personal tasks . As an Executive and Personal Assistant to one of the firm's partners you'll need to be highly organized, reliable, and able to handle confidential business and personal information.

The role will primarily focus in on:
* managing the partners phone, calendar and email (MS Outlook)
* personal assistant to one of the firm's partners
* supporting the firm's head of finance and operations

Other role responsibilities will include:
* data entry and file management
* accounts payable
* vendor and property management
* event planning

The role will require strict confidentiality and attention detail. The role is perfect for the candidate looking to jumpstart their career.

Location: This role is in a prime Mid-Town East building

Responsibilities

    • Maintaining calendar (business and personal), booking appointments/meetings, making reservations, managing correspondence and other general assistance
    • Assist with preparing emails, documents and presentations
    • Book all travel, including but not limited to, flights, car pick-ups, hotel bookings
    • Manage expenses and accounts payable

Qualifications

    • Strong written and oral communication skills
    • Ability to proactively manage multiple projects
    • Excellent attention to detail
    • Technologically savvy
    • Experience in Microsoft Office (including Outlook)

Benefits

    • Competitive Salary
    • Paid Health Insurance
    • 401K
    • 18 PTO Days Per Year
    • 8 Holidays Per Year
    • Daily Lunch