Executive Assistant/Office Manager

New York City, NY
Operations
Full Time

Who We Are
 
Bakkt is building an open, seamless global network to enable you to buy, sell, store and spend digital assets simply, safely and efficiently. Formed with the purpose of bringing trust, efficiency and commerce to digital assets, Bakkt seeks to develop open technology to connect existing market and merchant infrastructure to the blockchain.
 
Bakkt is looking for a highly organized and detail-oriented team member to provide strategic assistance to several Company executives.
 
The ideal candidate will be naturally precise in regards to detail and consistency, a forward looking thinker who actively seeks opportunities and proposes solutions, comfortable with a start-up environment, have the ability to handle, prioritize and own many ongoing tasks and projects, work closely with team members, and work at a high level independently.
 

Responsibilities

    • Provide support in all facets of managing the needs of the executive management team, including but not limited to:
    • Extensive calendar management, incorporating management of international and domestic travel, car service, hotels and any other needs surrounding travel
    • Proactively handle conflicting needs as well as provide solutions throughout the day to adapt to the fast-paced and fluid environment
    • Liaise between internal & external executives and Board of Directors, manage calls and requests, set up and dial into WebEx meetings as well as manage conferences, media & speaking requests in a timely manner
    • Draft correspondence and reports on behalf of leadership
    • Submit and maintain expense reports in accordance to Company policy
    • Liaise extensively with the Executive Assistant team within Bakkt to provide seamless phone coverage and support, including daily back up, as needed 
    • Manage external and internal correspondence across phone, email and other digital platforms, as applicable
    • Work with the appropriate teams to establish policies and procedures that are compliant with the Company’s guidelines
    • Load and maintain the necessary policies, procedures, schedules and materials for the Board of Directors in the Board portal
    • Assess and develop project timelines, including necessary presentations, and follow through to successful completion 
    • Host visitors and manage logistics for on-site meetings across all Bakkt offices related to the executives
    • From the “big picture” to the smallest detail, own critical-path company meetings such as Board of Directors and committee meetings, company-wide meetings as well as executive team meetings
    • Ensure corporate records, reports and files (paper and electronic) are in accordance with Company policies and procedures and submit in a timely manner
    • Manage office needs across the Bakkt locations, including team gatherings and meetings

Requiremenrts

    • 5+ years in administrative, event planning or account management experience
    • Strong interpersonal communications, organizational and writing skills
    • Ability to prioritize work and help manage executives’ time effectively in a start-up, fast-paced environment
    • Ability to manage confidential and sensitive information, consistent with professional standards and Company policies
    • Strong proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and comfortable with emerging technology
    • Interest in business, financial markets and/or digital assets
    • Bachelor’s degree or equivalent experience preferred
Bakkt is devoted to having diversity in its workforce and is proud to be an equal opportunity employer. Bakkt does not make any employment decisions based on race, color, religion, sex, national origin, veteran status, disability, age, sexual orientation, gender identity of any other characteristic protected by law