Operations Coordinator

Cincinnati /
HR/Talent Development /
Full-time
Support Agency Operations functions (Finance, HR, Systems and Facilities) to ensure smooth, timely, accurate and efficient operations in a fast-paced, ever-changing, agency environment. The Operations Coordinator will have the ability to work independently and under pressure to handle a wide variety of activities including employee and financial data entry and management, managing key tasks within the agency’s accounting system-of-record (Microsoft Dynamics AX), vetting and establishing new vendors according to corporate requirements and assisting with scheduling and other Finance and HR administrative needs. The ideal candidate will have strong administrative, organizational, time-management and written / verbal communication skills and the ability to maintain a realistic balance among multiple priorities.
 
Core responsibilities
Support HR operations in areas such as interview-scheduling, employee data management needs and general HR process support
Support Finance operations in areas such as
-The creation of projects, quotations and purchase orders within the agency’s accounting system-of-record (Microsoft Dynamics AX)
-Setting up new vendors
-Creating expense reports and helping with approvals
-Create project quotations and purchase orders in AX based on project budget requirements
Provide ad-hoc project support as needed (e.g., etc.) – process audit, etc.
Simultaneously manage a broad variety of operational and administrative duties
Prioritize conflicting needs and handle matters expeditiously and proactively against deadline pressures
Other to be added
 
Expectations
·      Detail oriented with strong organizational skills
·      Excellent time and energy management skills
·      Reliable and responsive; consistent and timely follow up and follow through
·      Ability to meet deadlines, juggle multiple projects and work independently in a fast-paced environment and with minimal oversight
·      Brings a positive attitude and emotional maturity to the role

 
Qualifications
·      2+ years of experience in an office environment
·      Associate degree or relevant professional certification
·      Comfortable with technology and systems
·      Prior experience with data entry
·      Strong Microsoft Excel skills (and / or curiosity to learn more)
·      Proficiency with other core Microsoft Office tools (Outlook, Word, etc.)