Office Manager/Executive Assistant
Beaver Process Equipment
Beaver Group – Beaver Group /
On-site
Support execs, manage the Perth HQ and national facilities, run office operations, and handle HR/admin with precision and autonomy
The Opportunity
This role is for someone who thrives in a high-performance environment and knows how to keep a fast-moving business running like a Swiss watch.
You’ll protect the focus and time of the exec team, keep day-to-day operations humming, and take full ownership of the systems, spaces, and processes that keep the business moving. But this isn’t just about support — you’ll also play a key role in improving how we work, spotting inefficiencies, and tightening up how things run behind the scenes.
It’s a role for someone who is steady and trusted, but also sharp enough to see what's not working and quietly make it better — without drama or fuss.
🤝 Trusted operator – you're the calm, organised presence that keeps everything coordinated and running smoothly.
🏢Own the engine room – take charge of the details, streamline operations, and keep the office running smoothly.
🌟Shape how we work – not just support, but improve — bringing order, clarity, and better systems as we grow.
The Role
You’ll own the end-to-end execution of everything that keeps the office and team operations humming – no gaps, no surprises, no fuss.
Key responsibilities:
🧠 Executive team support – make the exec team sharper and faster. Anticipate needs, run diaries, coordinate travel, do research, prepare documents, and keep follow-up actions moving.
🏢 Office management – keep our Perth HQ running like clockwork – modern, professional, and friction-free – so the team can stay focused and productive without distractions.
🏭 Facilities management – oversee facility operations across three (soon four) sites nationally. Own supplier coordination, facility maintenance, and office-based HSE compliance.
👨💼 HR support – manage templates and reminders, keep onboarding and check-ins on track, and maintain clear, consistent employee records.
🗝️Private office support – support the Owner’s private investments with trusted personal admin help – documents, deadlines, and coordination with external advisors.
🛠️ Special projects – lead internal upgrades with precision – fit-outs, relocations, safety systems, team tools.
This is a role for someone who loves order, delivers without being chased, and takes pride in running a tight, professional ship.
The Ideal Candidate
This role suits an experienced, steady operator who takes ownership and thrives in a hands-on, fast-moving environment.
You'll likely:
✅ Have 10+ years in office management, or high-level admin roles.
✅ Understand what it takes to support a successful private business — practical, responsive, and commercially aware.
✅ Be calm under pressure, and naturally structured and organised.
✅ Treat the business like it's your own – thrifty, practical, and accountable.
✅ Be the one people rely on when stuff needs to get done right, fast, and without fuss.
✅ Communicate clearly, directly, and professionally.
✅ Fit with our values – no BS, can do attitude, 100% accountable, team-first.
✅ Be a trusted gatekeeper – calm, discreet, and respectful of sensitive information.
✅ Have a strong spine – enforces standards and follows up without drama or ego.
Why This Role?
This is a high-trust, high-ownership role in a growth-focused environment. You’ll be treated as a trusted operator, not a cog in a machine.
Why this role is special:
🤝 You're the glue – the one who holds it all together and is trusted to make it happen.
📍Unique scope – combine EA support, facilities oversight, and business admin in one trusted role — with the opportunity to grow your influence as the business scales.
🌟 Serious impact – you're behind the scenes, but at the heart of everything.
🎯 Direct access – work directly with the owner and exec team, no BS or red tape.
🤜 Winning team – strong team in growth business with anti-corporate ethos. No politics just great people doing great work.
Location
📍 Convenient location – in Embleton right off Tonkin Highway (next to the new Morley train station)
🕰️ Full-time role – on-site to maximise impact, with flexibility for when life happens.
🏢 Modern professional office – plus free parking, great coffee, and snacks always stocked.
How to Apply
To apply, submit your resume and a short cover letter answering:
✅ Why do you want this specific role?
✅ Why would you be successful in this role?
We take your cover letter seriously. Show us you’re the real deal (in your own words, not using ChatGPT).
About Us
Beaver Process Equipment is an established, fast-growing private company with facilities in Perth and Brisbane. We design and manufacture high-performance equipment for the mining industry. We're part of Beaver Group, a private holding company owned by Josh Beaver that acquires and grows industrial businesses over the long-term.
