Property Management Administrator

Burnaby, BC /
Asset Management – Property Management /
Regular Full Time
/ On-site
Who We Are
At Beedie, we foster talent, encourage innovation, and reward success. We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

Position Overview
To support the operation and management of Beedie's real estate portfolio including receiving and coordinating service and repair requests, preparing and issuing purchase orders and sub-contracts and related documentation, liaising with and dispatching trades and assisting Property Manager(s) with preparation of annual operating cost and capital project budgets. 

Key Responsibilities

    • Administration and control of all property maintenance and inspection paperwork
    • Assist with coordination of property inspections related to and in association with preventative maintenance program as directed by property managers
    • Coordinate contract documentation with suppliers
    • Administer the Beedie PM system Angus by updating tenant contacts, following up with and closing out tenant request, and keeping all information current in close communication with the property managers
    • Issue purchase orders to subcontractors and Beedie crew and monitor progress of work. Close off purchase order when work is complete and follow up with tenant to confirm satisfaction
    • Carrying out general administration duties such as archiving and organizing files
    • Coordinating and communicating with the external and internal team
    • Utilize Beedie SM Module program to generate purchase orders, document services and maintenance work performed and create an inventory of building assets
    • Be familiar with cost accounts and coding of project costs 
    • Provide general administrative support to the Asset Management Group as required including preparation and distribution of general correspondence, filing of documents and correspondence, preparing meeting minutes, preparing reports
    • Maintain a library of building maintenance manuals and drawings
    • Assist the Asset Management group in plan events, and scheduling courses and seminars

Desired Skills & Experience

    • Post-secondary business education preferred
    • A solid understanding of the property and service industry and processes
    • 1-3 years’ experience of administration in property management company
    • Solid understanding of basic accounting procedures and coding of invoices
    • Proficient in all aspects of the Microsoft Suite, with an advanced knowledge of Word and Excel
    • Excellent oral and written communication skills
    • Have good time management skills and be able to work under pressure to meet deadlines
    • Be detail oriented and have analytical skills
We value your interest in Beedie.  While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.