Development Manager

New York, NY /
Fundraising /
The Development Manager will be the primary writer on the fundraising team, will serve as a project manager for assigned fundraising projects, and will provide general support and assistance across the fundraising team. This person will write grant proposals, reports, and related documents for opportunities ranging from $5K - $2M+ for foundations, corporations, government, and individuals. The manager will prepare and assist with other documents related to fundraising, including annual reports, slide presentations, budgets, flyers, and online communications. The manager will work closely with the Director of Development, Executive Director, Chief Scientific Officer, and Chief Scientists, is expected to develop strong working relationships across the organization, and become well versed in all BioBus programs.

The ideal candidate is detail-oriented, enjoys a diverse workload, and is excited to be a part of a small team working across many revenue streams, with the opportunity to work on foundation and corporate grants, major donors, online fundraising campaigns, and government fundraising. You are a good candidate for this position if you have a customer service attitude, are a good writer, and have fundraising, communications, hospitality, or events experience.

This is a full-time position reporting to the Director of Development, based in New York City, while currently working remotely. Base salary is budgeted at $45-$59K, with a potential 10% bonus bringing total compensation to an anticipated $50-65K. Benefits include medical, dental, vision, transit, FSA, and flexible PTO, remote working, and family leave policies. You are encouraged to apply if you meet many, but not necessarily all, of the qualifications for this position. BioBus will provide training and coaching in all necessary areas for the best overall candidate. 

Expected Responsibilities

    • Write clear, structured, articulate, and persuasive proposals in a variety of styles
    • Research, write, edit, and submit letters of inquiry, grant proposals, and grant reports, working across the organization to have a strong understanding of programs and outcomes
    • Prepare fundraising emails, text for print communications, slide presentations, and other activities to support fundraising
    • Coordinate activities and materials for fundraising opportunities, by identifying and assigning tasks and completing technical submission for assigned opportunities
    • Conduct grant/prospect research to identify funding opportunities, recommend projects for applications, and recommend prioritization of opportunities, as assigned
    • Analyze the interests of donors and prospects and help opportunity owners develop and articulate compelling pitches for grants, as assigned
    • Understand programs and impact, gather stories, and collect information and photos to share with donors and prospects by frequently visiting programs, reviewing evaluations and program data in Salesforce, and meeting with Chiefs, Execs, and other scientists
    • Maintain a library of standard text, photos, and other materials regularly used for fundraising
    • Provide guidance on budgets and financial reports, focusing on ensuring budgets and reports meet funder requirements, for assigned opportunities
    • Provide administrative support for the fundraising team, including preparing tax receipts, formatting documents, and using Salesforce database to track grant and fundraising activities and support fundraisers to track their activities

Required Qualifications

    • B.A./B.S. required, preferably in a communications, English, writing, or a nonprofit-related or science field
    • 2+ years relevant work experience
    • Good writing skills, including the ability to tell a compelling story while working with tight word limits, write narratives from program outlines, and incorporate qualitative and quantitative data in a writing
    • Creative, strategic and analytical thinker with the ability to manage multiple projects in a fast paced environment
    • Able to take initiative, learn, grow, and improve from past experiences
    • Ability to work with diverse and multi-disciplinary teams; collaborative
    • Excellent time-management and organizational skills; efficient
    • Thorough; proven attention to detail and excellent proofreading skills
    • Strong and polished interpersonal, written, and oral communication skills
    • Willing, interested in, and able to participate in occasional early morning, evening or weekend events that support BioBus programming and fundraising efforts

Encouraged Qualifications

    • Science, education, and/or social justice background or interest
    • Proven success in grant writing, obtaining new and renewal grants and increasing grant awards
    • Proficient in grant/prospect research
    • Familiarity with budgeting and financial reporting, particularly for grants
    • Project management skills and experience
    • Experience with Salesforce or similar fundraising database
    • Proficient in G-Suite, including Google Drive, Gmail, and Google Calendar
    • Communications experience, such as writing for press releases, social media, and print media
Founded in 2008 and based in New York City, the mission of BioBus, Inc. (BioBus) is to help minority, female, and low-income pre-K through college students reach their full scientific potential by providing opportunities to discover, explore, and pursue science. We create immersive laboratory environments, including BioBus mobile labs and BioBase community labs, in which students join scientists for hands-on scientific exploration during in-school, after school, weekend, and summer programs as well as internships.

BioBus offers a friendly and collaborative work environment, where staff at all levels and on all teams are encouraged to collaborate with each other, take initiative, and propose new programs and projects. 

Apply online using the "Apply For This Job" button below. Please include PDFs of your resume and a cover letter (attn: Sasha Chait, Director of Development) and tell us how you heard about the position. If needed, contact Sasha at 347-766-4974 or