Payroll & Benefits Specialist
Remote (US & Canada)
Finance /
Full-time /
Remote
At BioRender, our mission is to accelerate the world’s ability to learn, discover and communicate science. We are passionate about democratizing science communication in order to accelerate scientific discovery and understanding. We're looking for amazing people to help create the world’s go-to-place and platform where science is communicated. Come join us!
The Payroll and Benefits Specialist plays a crucial role in managing and administering the payroll and benefits programs for employees within Canada and the United States. This role would be responsible for managing year-end processing for payroll, compliance with relevant laws and regulations and the administration of the benefits integration with ADP. The Payroll and Benefits Specialist will work closely with HR, Finance, and external vendors to deliver exceptional service to employees.
This role is remote!
Our ideal fit
- High Attention to Detail: You are someone who would be considered detail-oriented, process-oriented, and data-focused.
- Honesty/Integrity: You can easily earn trust from the teams and maintain confidence while speaking plainly and truthfully. You can handle sensitive information with confidentiality.
- Problem Solver at Heart: You enjoy building processes with a continuous improvement mindset and want to grow and own the US payroll and benefits function for the US and Canada.
Your responsibilities
- Payroll Processing - Accurately managing the bi-weekly payroll processing across the US (over 15 states) and Canada. You will handle complex payroll calculations, including benefits, salary adjustments, overtime, and deductions and help resolve any payroll discrepancies and issues.
- Year-End Processing: Prepare and reconcile year-end payroll tax forms (ie. T4s and W-2s) for employees and ensure accurate and timely submission of required year-end reports to government agencies. Work closely with Accounting for any audits related to payroll (ie. grants, benefits, 401K etc.).
- Benefits Administration - Manage the administration of employee benefits programs related to payroll deductions and premiums. Liaise with benefit providers, ensuring timely enrollment, terminations and coverage changes are processed. Ensure monthly reconciliation for all benefit providers’ invoices to ensure discrepancies are addressed and resolved.
- Compliance and Reporting- register and ensure compliance with all relevant US state payroll tax, deductions, and benefits regulations. You will work closely with ADP, Accounting, Tax & other functions. You’ll also support the payroll setup of new states and entities.
- Process Improvement - Identify opportunities for process improvement and efficiency within the payroll and benefits administration functions and make suggestions and enhancements to payroll and benefits systems.
What you bring to the table
- 5+ years of full-cycle payroll experience
- Knowledge of both US and Canadian payroll processes (i.e. multi-state payroll processing)
- Strong understanding of US federal and state employment laws and regulations
- Experience with ADP or other payroll and HR software
- Intermediate to advanced knowledge of MS Excel
- Certified Payroll Professional (CPP) or similar certification is an asset
- Post-secondary education in accounting, business administration or equivalent
What you can expect from our interview process
- Introductory calls: We will set up a phone call with one of our recruiters and/or our Controller, Carman, during which you’ll have the opportunity to share more about your experience and interests. You’ll also learn more about BioRender and the team you’re interviewing with. Feel free to ask any questions throughout these calls!
- Practical interview: You’ll be completing a practical exercise so we can see your skills in action and give you a realistic role preview of some role responsibilities. This exercise will be conducted with Carman and our HR Manager, Mairead.
- Work history interview: This is a conversational interview with Carman and our Head of Finance, Phillip. They will review your past work and educational experiences in chronological order - you can read more about how to prepare for this interview here!
- Meet the team: Throughout our interview process, you can expect to meet with some of your potential colleagues, as well as our Head of People, Meghana.
Why join us?
- We are mission-driven, and work collaboratively towards our shared vision of improving scientific communication and accelerating scientific discovery: BioRender figures have appeared in more than 16,000 publications!
- It’s a product that users love! We have a world-class NPS and a community of loyal fans. Check out our Testimonials page to see what our customers are saying about us: https://biorender.com/testimonials/
- We are in the top quartile for profitability and year-over-year revenue growth, with users in 200+ countries.
- BioRender is an equal opportunity employer, and an inclusive hiring process and work environment is a part of our DNA.
- We’re remote-first and have team members across Canada and the United States. A physical office in Toronto is available, but you have the flexibility to work from anywhere.
- We’re backed by top investors, accelerators, and some of the most successful life science entrepreneurs and philanthropists in the world including Y Combinator, Malala Fund founders, and Fifty Years VC.
- We are committed to building a warm, inclusive, and diverse environment. Check out how we make sure our employees come first.
You can read more about the BioRender interview process and FAQs here!
