Executive Assistant
Sherwood Park, Alberta
Operations /
Full-time /
On-site
BIS Safety Software is an innovative technology company providing industry-leading software for the safety sector. Since 2006, we've been committed to innovation and building strong client relationships. We’re looking for an Executive Assistant, a proactive organizer who keeps things moving and makes chaos look easy. This isn’t your typical assistant role. You’ll support leadership, streamline operations, and bring order to the everyday, while spotting smarter, faster ways to get things done.
Founded in 2006, BIS is proudly headquartered in Sherwood Park, Alberta. We have developed a world class software solution by emphasizing client relationships and continuous innovation, and we are looking to continue our growth across North America and around the world.
We're looking for a proactive and tech‑savvy Executive Assistant who can keep our office running efficiently, support our leadership team, and spot opportunities to make things even better, especially by leveraging modern tools like AI. This is an in-person role based in Sherwood Park, AB. You’ll initially take on office and facilities responsibilities for the first 5–6 months and then transition fully into a classic Executive Assistant role. Throughout, you'll be at the heart of our team, ensuring people have what they need, leadership is supported, and operations are seamless.
This is an in-person role based out of our Sherwood Park, AB office.
In this role, you'll be expected to:
- Manage daily office operations, including receiving deliveries, maintaining supplies, restocking snacks and coffee, and creating a welcoming environment.
- Coordinate with contractors for office maintenance and upgrades (HVAC, flooring, kitchen, parking, etc.).
- Handle asset management—assigning equipment like laptops and monitors, updating our Asset Management Module, and applying QR labeling.
- Support health and safety initiatives by participating in Joint Health & Safety Committee meetings and implementing workplace safety improvements.
- Greet visitors, sign them in, and ensure they’re connected with their hosts.
- Provide administrative support to leadership including managing calendars, scheduling meetings, preparing agendas, distributing reminders, and overseeing meeting logistics.
- Book travel (flights, hotels, transport) and prepare detailed itineraries, for both in-office and remote team members attending off-site events or conferences.
- Assist in coordinating company events alongside leadership team members.
- Document and share meeting outcomes using AI tools (e.g., ChatGPT transcripts), maintain SharePoint records, update Excel trackers, and send action reminders.
- Share weekly office updates at Monday team meetings (e.g., building work, maintenance, parking, or road closures).
- Use and support tools including Microsoft Office Suite (Outlook, Word, Excel, Teams), SharePoint, BIStrainer, Expedia, and AI tools.
You might be the right fit if you:
- Are organized and detail-oriented, with excellent time management skills.
- Take initiative and solve problems before they arise.
- Have strong interpersonal and communication skills, both written and verbal.
- Have experience in administrative, operations, or executive support roles.
- Are proficient in Microsoft Office tools like Outlook, Excel, Word, and Teams.
- Feel confident using everyday technology and have a genuine desire to learn new tools.
- Are curious about AI tools like ChatGPT, even if you haven’t used them yet.
- Love helping people and keeping things running smoothly behind the scenes.
Bonus points if you
- Experience with AI-powered tools.
- Familiarity with SharePoint or asset tracking systems.
- Previous experience coordinating office facilities or renovations.
$55,000 - $65,000 a year
Salary ranges are based on experience, reflecting the unique skillset each individual brings to the role.
Job ID: #T202509-04EA
Why join us
At BIS, we pride ourselves in being very entrepreneurial in nature. Our office is an open environment that lends itself to collaboration and organic learning. We integrate new ideas and best practices quickly when they further the development of our software and company. This flexibility is a key part of our culture and a reflection of our insightful and collaborative team.
Another key part of our culture is our purposeful avoidance of titles. We don’t use job titles as they don’t reflect the value we place on humility. And we lead with our heart, treating all our customers and team members with integrity and compassion.
We are looking for like-minded individuals who are interested in growing with us.
In addition, we also offer the following:
Comprehensive benefits package
Health spending account
Growth opportunities
Flexible working hours
On-the-job training
Work-life balance
Free on-site parking
Team Recognition Points
Social committee
Fun, open and collaborative environment
Be More Than an Employee
BIS is a company where you can not only grow your career but also share in the success you help create. Our Employee Stock Ownership Plan (ESOP) allows you to own a piece of the business and build equity in the company’s future.
We'd love to hear from you
If this describes you, please submit a creative application that is sure to grab our attention.
We sincerely thank all applicants for their interest, however, only applicants selected for interviews will be contacted.
