Operations Coordinator

Tokyo, Japan
Operations
Full-time

Blackstorm is looking for an Operations Coordinator to add to our Tokyo team. You may know us from EverWing on Facebook Instant Games, but there is so much more in the works! As the Operations Coordinator, you'll be the friendly face of the company and keep our office running smoothly to help with the growing and scaling of our fast-paced organization.

Here at Blackstorm, culture and growth are everything. Our ideal teammates are thoughtful, humble, and passionate professionals who can both zoom into the details and zoom out to embrace the big picture. We are inspired by makers and tinkerers, who are unafraid to experiment with a healthy disregard for constraints. We hope you'll enrich our team with your enthusiasm and passion, both for games and for life, and that you’ll be a true team player who can put Team above Me.

We are looking for an Operations Coordinator to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Responsibilities

    • Facilities management of the Tokyo office
    • maintain office facilities
    • find and manage vendors
    • stock drinks and snacks within a budget
    • prepare workspace for new employees
    • handle equipment requests and track inventory
    • courier services
    • Staff support for the Tokyo office as well as execs visiting from the US
    • booking meetings and venues
    • managing agendas
    • partner hospitality arrangements
    • event organization
    • occasional translations or interpretation
    • answer first-line HR questions (for employees in Japan)
    • Office administration
    • inbound mail and invoices processing
    • documentations filing
    • expenses control
    • draft and file supplier contracts
    • ensure compliance and operational efficiency
    • staff onboarding and offboarding

Ad hoc tasks

    • corporate filings, tax, registration related
    • visa application support
    • references check for job applicants
    • other HR, finance and compliance related items

Requirements

    • native-level Japanese, including good level of formal office manners
    • fluent spoken English
    • clear and structured written communication in both languages
    • smart, calm, autonomous, discrete
    • comfortable working in an unstructured, high-growth environment
    • strong office software skillset (we use the Google suite), tech-savvy

This position reports to the VP of Operations.