Executive Assistant | Hybrid | Toronto
Toronto
Bloom Partners /
Full Time /
Hybrid
Bloom is a full-service workplace design consultancy representing a Bloom Partner on their search for an Executive Assistant to join their team. As Talent Advisors, we will be the liaison between our Bloom Partner and yourself during this recruitment process. We do not use fancy tech to search through resumes at Bloom; every resume is reviewed by a human to ensure that we attain a consistent and equitable interview process. You will directly join our client’s team if you are selected as the successful candidate. We look forward to seeing your application!
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Our client is an entrepreneur, investor, and philanthropist based in Toronto, Canada. She currently runs her own Family Office and previously was in tech for a global organization for nearly a decade.
As her Executive Assistant, you are resourceful, independent, and quick to problem-solve, often identifying issues before they arise. You can operate discreetly and with integrity for both big-picture and day-to-day tasks. You are an entrepreneurial, growth-focused individual who is comfortable in a fast-paced and intellectual environment.
- Are you operationally efficient, living in your to-do lists, and love getting things done?
- Does translating a host of ideas and concepts into an actionable vision excite you?
- Do you have a personal interest in entrepreneurship, technology, and/or art?
If so, we would love to hear from you!
This opportunity is split between two key functions:
- 1. Supporting the Executive in her day-to-day life, and
- 2. Supporting the Executive with the operational management of the Family Office
- Facilitating the management of an active calendar of professional and personal appointments.
- Executing general activities, including running errands, package dropoff and pickup, preparing in-person meetings, and coordinating vendors.
- Managing property management duties, including overseeing contractors, researching vendors for new projects, and maintaining services for multiple locations.
- Assisting with event planning, including vendor management, logistics coordination, budget management, invitation management, and seamless execution.
- Coordinating travel logistics by making all necessary arrangements, such as booking flights, hotels, cars, and other travel-related reservations, and creating itineraries.
- Strategically supporting the Hiring Manager, from managing the day-to-day business administration and household operations to managing various special projects, including organizing life, tracking finances, and coordinating between their multiple properties.
- Managing all family office investment tracking, tracking leads, and facilitating ongoing company updates.
- Managing routine financial tasks, such as creating budgets, tracking expenses, and handling financial transactions, liaising with relevant stakeholders.
- Researching and managing gift-buying for celebrations, special occasions, and business-related corporate gifting.
- Assisting with ongoing projects as required involving both the online and physical businesses.
Supporting the Executive
Supporting the Family Office
What you bring to the table:
- You have previous experience as an Executive Assistant, Personal Assistant, or Senior Administrative role.
- You have experience supporting senior-level executives.
- You have a valid Ontario driver's license and access to a reliable car.
- You are available to work from Monday to Friday, and understand that some evenings and weekends may be necessary.
- You have project management experience.
- You are technically savvy and resourceful, and leverage technology to streamline your work and the leaders you support.
- You are solution-focused and have mastered the art of anticipation, always thinking ahead and seeking out support when needed.
- You are an effective communicator with strong written and verbal communication skills.
- You are highly organized, have strong attention to detail and love creating efficient spreadsheet systems.
- You are adaptable and able to go with the flow of an evolving set of priorities; shifting context isn't a challenge for you.
- You are excited by the opportunity to make a significant impact and support all areas of a growing business.
- You handle confidential information with a high degree of discretion and care.
The interview process:
- Video screen with Agnes (Talent Advisor from Bloom)
- 60-minute video interview with the Hiring Manager
- 30-minute video interview with the Comms Manager
- In-person interview with the Hiring Manager and a member from the Family Office
- Reference Checks
- Criminal record background check
- Offer
Location
- We are currently based in Toronto, Ontario. Due to the nature of the opportunity, elements of this role will require a mixture of remote and in-person work. There may be occasional domestic and/or international travel in the future.
- Your typical week will be Monday to Friday during EST business hours, however, some evenings and/or weekends may be necessary.
$70,000 - $100,000 a year
Additional compensation and benefits information:
- Annual Salary ranges from $70,000 to $100,000
- Health benefits stipend/allowance
- 15 days of vacation
*We understand that this is a wide compensation range. We have crafted a wide salary range intentionally to hold space for a diverse range of folks with various levels of experience to be considered for this role.
Please note applications are due by 12:00 AM on Friday, May 17, 2024. Any applications submitted past the due date will not be considered.
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Like Bloom, our Bloom Partner is a proud equal opportunity workplace that is committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We’re looking for motivated and compassionate people who can execute from the ground up and support the work that Bloom Partner believes in.
Bloom Partner is committed to developing an inclusive, barrier-free recruitment process and work environment. Should you require any accommodation, please inform us, and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests can be made to agnes@buildwithbloom.com.
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