Payroll Administrator

All Locations
Finance & Operations – Finance & Operations
We are a fast-growing company seeking a full-time payroll manager to administer U.S.-based payroll across 6+ offices and 30+ states. The ideal candidate has deep payroll experience using a variety of platforms, has keen attention to detail, understands payroll compliance, is able to effectively work autonomously yet raise a hand when needed, is experienced in benefits deductions, and can support the Finance & Operations team with reporting.

Role and Responsibilities

    • Responsible for the preparation and processing of semi-monthly payroll for a fast-growing company, currently at 500+ employees
    • Track and deduct all garnishments and other special payroll deductions
    • Responsible for the coordination efforts between payroll, Talent & Culture, Finance, and other departments to ensure proper flow and maintenance of employee data 
    • Handle the approval of expense reports, as well as the administration of expenses in the accounting system, and troubleshooting expense issues
    • Trains new employees on the expense reporting process
    • Applies for state income tax and state unemployment tax accounts when remote employees are on-boarded
    • Submits quarterly payroll tax and quarterly workers comp reports for states requiring additional filing
    • Serves as the administrator for the company 401k plan; enters updates into payroll based on weekly and monthly reports from our plan provider
    • Handles all administrative duties related to the company credit card account, including pulling monthly statements, reporting lost or stolen cards, ordering new cards, and adding users
    • Manages the company travel portal, overseeing all company travel booked onto corporate credit cards, pulling reports to show average monthly spend and savings; explores ways to leverage savings by utilizing awards programs
    • Acts as administrator for the company Charitable Trust; regularly submits employee donation match requests
    • Participates in audits and legal administrative duties, as tasked 
    • Serves as a staff accounting backfill, when team members are on leave
    • Ability to work with sensitive data and has a strict understanding of privacy

Preferred Qualifications

    • Associate Degree in Business Administration/Finance required; Accounting Degree preferred
    • Three+ years in a Payroll Office performing all payroll functions; three years additional payroll office experience in lieu of Associate's degree
    • Extremely strong Excel skills and strong MS Word, Outlook, and Sharepoint skills; NetSuite/OpenAir experience a plus
    • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
    • Ability to maintain confidentiality and exercise extreme discretion
    • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
    • Strong organizational skills and the ability to work under pressure
    • Ability to handle and prioritize multiple tasks, meet all deadlines, and is extremely dependable
    • Experience with integrating acquired companies into payroll systems a plus
    • Experience participating in the selection of payroll vendors a plus 
    • Experience with Namely payroll or other API systems (e.g., Bamboo) a plus