Executive Assistant
Bengaluru
Corporate Services Team (CST) – Operations /
Full-time /
Hybrid
BPM Overview:
What does BPM stand for? Innovation, opportunity, community, diversity, inclusivity, flexibility and so much more. B-P-M stands for “Because People Matter,” because at our core, our people drive everything we do and how we do it. We are a forward-thinking, full-service accounting firm providing modern solutions to businesses across the globe. We focus on comprehensive assurance, tax, and consulting services for our clients, and we provide our people and our community with the resources to lead meaningful and purposeful lives.
While we are one of the largest California-based accounting firms, our flexible work locations and schedules mean we have professionals across the continent. Our teams and our clients drive us to provide quality services and ignite unique insights and ideas that contribute to our continued success. Our clients come from different backgrounds and industries, which keep our people intellectually challenged every day.
Burr Pilger Mayer India Pvt. Ltd. (BPM India) is a subsidiary of BPM LLP. Founded in 1986, BPM is one of the largest California-based accounting and consulting firms, ranking in the top 50 in the country. With 17 offices across the world, BPM serves emerging and mid-cap businesses as well as high-net-worth individuals in a broad range of industries, including financial services, technology, life science, manufacturing, food, wine and craft brewing, automotive, nonprofits, real estate and construction. The Firm’s International Tax Practice is one of the largest on the West Coast and its well-recognized SEC practice serves approximately 35 public reporting companies, mostly in the technology industry.
SUMMARY:
BPM is seeking an Executive Assistant to support its Chief Executive Officer (CEO). The Executive Assistant will provide high-level administrative support for the CEO to ensure efficiency to accomplish key tasks and initiatives. This individual will be responsible for a wide range of administrative tasks, including management of complex calendar and scheduling requirements, tracking key deliverables, coordinating meeting information, and managing follow-up in a timely manner. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal candidate will be a proactive problem solver with meticulous attention to detail and exceptional communication skills.
RESPONSIBILITIES:
- Provide sophisticated calendar management for the CEO, including scheduling meetings, appointments, speaking engagements, and travel arrangements (domestic and international). Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Exercise discretion in committing time and evaluating needs.
- Coordinate and manage travel, hotel and transportation arrangements, schedules, and all logistical requirements (domestic and international). Prepare preliminary itineraries for review and post final in Outlook. Provide timely air travel information to accounting for each trip and prepare post-travel expense reports.
- Compile expense reports, track and maintain reimbursement of those expenses for the CEO. Receive, review, organize and track expense reports from the CEO.
- Provide daily email coverage routing messages appropriately and handling routine inquiries. In concert with the Executive Leadership team ensure appropriate follow-up of requests and inquiries are fulfilled.
- Work closely with the CEO to keep advised of time-sensitive and priority issues as well as informed of upcoming commitments and responsibilities and following up appropriately.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; assisting with designing and producing complex documents, reports, and presentations; collecting and preparing information and agendas for meetings with colleagues and external parties; composing and preparing correspondence; maintaining contact lists.
- Maintain professionalism and strict confidentiality in all matters.
- Anticipate CEO’s needs in advance of meetings, conferences, etc.
- Coordinate Executive meetings and assist with staff meetings and events as needed.
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
REQUIREMENTS/QUALIFICATIONS:
- Bachelor’s degree in a relevant field along with at least (10+) years of related work experience.
- 10+ years of direct work experience supporting sophisticated and curated Executive Office
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
- Strong familiarity with project management software, such as Monday.com
PERSONAL ATTRIBUTES:
- Superior organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Strong interpersonal skills and the ability to build relationships with stakeholders, including other C-Level Executives, Partners, Board of Directors, and colleagues across the organization.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Committed to a role that, at times, may require time-sensitive urgency and working outside standard business hours.
- Ability to handle multiple projects simultaneously; reliable and competent at prioritizing and adjusting timetables based on demand and circumstances.
- Proven ability to handle confidential information with discretion, superb judgment, and integrity.
- Adaptable to various competing demands while demonstrating the highest level of service and response.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
- Highly organized with strong ability to manage multiple projects simultaneously.
- Strong knowledge of operational systems and structures.
- Excellent communication skills with ability to disseminate pertinent information to the right people at the right time.
PHYSICAL DEMANDS & WORK ENVIRONMENT:
- Sitting/Standing/Walking: 100% of time is spent working at a desk.
- Speaking/Hearing: Clear diction and acute hearing are necessary for effective communication with co-workers, customers, and outside agencies, by telephone and on video.
- Vision: Ability to effectively use the computer screen and interpret printed materials, memos, and other appropriate paperwork.
The preceding statements are intended to describe the general nature & level of work being performed by an employee assigned to this job. They are not intended to be an exhaustive list of all duties, functions, responsibilities, and skills required of employees so classified. BPM LLP reserves the right to modify or deviate from the duties, functions, responsibilities, and skills required of employees in this job and nothing herein shall restrict BPM LLP management’s right to assign or reassign tasks, duties, or responsibilities to this job at any time. Please Note: When completed, the Job Description may extend to more than two pages.
Wondering if you should apply?
At BPM we are people who value people. We are progressive and purposeful. We are a firm with flexibility. Our shared entrepreneurial spirit drives us to see and do things differently. And our passion for people makes BPM a place where everyone feels welcome, valued, and part of something bigger.
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BPM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
For positions based in San Francisco, consideration of qualified candidates with arrest and conviction records will be in a manner consistent with the San Francisco Fair Chance Ordinance.
Please note - this posting is for prospective candidates only. Unsolicited third-party resume submissions will be considered property of BPM and will not be acknowledged or returned.
