Administrative Assistant (On-site, Sacramento, CA)
Sacramento, CA
Corporate Services Team (CST) – Admin - Operations /
Full-time /
On-site
‘BPM – where caring and community is in our company DNA; we are always striving to be our best selves; and we’re compelled to ask the questions that lead to innovation.
Working with BPM means using your experiences, broadening your skills, and reaching your full potential in work and life—while also making a positive difference for your clients, colleagues, and communities. Our shared entrepreneurial spirit drives us to see and do things differently. Our passion for people makes BPM a place where everyone feels welcome, valued, and part of something bigger. Because People Matter. Are you ready to embark on an exciting journey as an Administrative Assistant in our vibrant Sacramento office? We're seeking a dedicated, professional, and dynamic individual to join our team for the long haul.
As our Administrative Assistant, you'll play a pivotal role in managing all incoming communications, from phone calls to mail and visitors. This is your chance to dive into a diverse array of tasks and collaborate with various departments, gaining valuable experience along the way. If you're eager to be part of a dynamic team and ready to take on new challenges, keep reading for more detail
What you get:
· Total rewards package: from flexible work arrangements to personalized benefit structures and financial compensation options that give you choice and flexibility
· Well-being resources: interactive wellness platform and incentives, an employee assistance program and mental health resources, and Colleague Resource Groups (CRGs) that…
· Balance & flexibility: 14 Firm Holidays including 2 floating, Flex PTO, paid family leave, winter break, summer hours, and remote work options, so you can balance challenging yourself with taking care of yourself
· Professional development opportunities: A learning culture with CPA exam resources and bonuses, tuition reimbursement, a coach program, and live classes, workshops, and seminars through BPM University
Who is successful at BPM:
· Caring people who put others first
· Self-starters who embody the BPM entrepreneurial spirit
· Authentic individuals with a diverse point of view
· Lifelong learners with a drive to excel
· Resilient people who rise to the occasion
BPM is a full-service accounting firm providing comprehensive assurance, tax, and consulting services to clients globally. We are one of the largest California-based accounting firms and have built our success by focusing on our clients and our people. Our client base encompasses a complex array of sophisticated clients that keep our staff intellectually challenged every day. Our people-centered culture and firm motto “Because People Matter” has allowed us to be consistently recognized as one of the Best Places to Work in the Bay Area. We are dedicated to providing meaningful careers for all of our employees along with fostering an environment that allows an integrated lifestyle. Our flexible culture allows our professionals to live a balanced lifestyle between their work responsibilities and personal commitments.
You have:
· High School Diploma or equivalent (Associate's Degree or higher preferred)
· 3-5 years’ experience in an administrative support role in an office setting (professional services preferred)
· Strong proficiency with Microsoft Office tools (Outlook, Word, PowerPoint, and Excel)
· Physical ability to lift and carry 35 - 50 lb. box (the equivalent of a case of copier paper)
· Ability to quickly adapt to changing priorities and organize tasks accordingly
· Excellent oral and written communication skills
· Must be organized with strong attention to detail and a commitment to high quality work
· An innate ability to problem solve and excellent interpersonal and collaboration skills
· This position is an in-office position during business hours Monday - Friday, 8:00am - 5:00pm & working overtime during busy season
You will:
· Greet clients, staff and other visitors to the office, and connect them with the appropriate staff member in the office
· Answer main office line and answer caller’s questions, route and/or take notes; handle calls as expeditiously as possible
· Manage incoming and outgoing mail which includes: tracking incoming and outgoing packages, certified mail, and routing via multiple mail carrier services
· Manage conference room with scheduling, event set up/tear down, service requests, etc.
· Assist with office events and functions like; birthday events, social office activities, client meetings, training events, corporate service events, and other events as they come up
· Assist the various practice groups with administrative tasks on an as needed basis
· Assist admin department with preparing and processing engagement letters and general administrative processes such as, printing, binding and scanning a variety of documents and presentations
· Managing Condeco Software; adding and deleting clients
· Ordering office and kitchen supplies, ensuring the cleanliness of the office, maintaining and handling repairs of all office equipment and keeping our kitchen fully organized, stocked and operational
$20 - $25 an hour
Wondering if you should apply?
At BPM we are people who value people. We are progressive and purposeful. We are a firm with flexibility. Our shared entrepreneurial spirit drives us to see and do things differently. And our passion for people makes BPM a place where everyone feels welcome, valued, and part of something bigger.
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BPM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
For positions based in San Francisco, consideration of qualified candidates with arrest and conviction records will be in a manner consistent with the San Francisco Fair Chance Ordinance.
Please note - this posting is for prospective candidates only. Unsolicited third-party resume submissions will be considered property of BPM and will not be acknowledged or returned.
